Alex Lago Spain Local time: 22:32 Member (2009) English to Spanish + ...
What will you use it for
Feb 3
I guess it all depends on what info you want to get from your invoice number, personally I just have a number followed by the year and start from 1 each year.
However if you would like to get more info from your invoice numbers you can add whatever you want to them, you could have anything you want.
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Marie-Hélène Hayles Italy Local time: 22:32 Member (2004) Italian to English + ...
01/2012
Feb 3
Alex Lago wrote:
I guess it all depends on what info you want to get from your invoice number, personally I just have a number followed by the year and start from 1 each year.
Yeah, me too. Why make it complicated?
The invoice file names include my name (for the client's convenience) and the client's name (for my convenience), but the actual invoice number is a simple sequential number starting from 1 each January, followed by the year. I only do one invoice a month per client anyway, so nothing else is necessary.
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Suzan Hamer Netherlands Local time: 22:32 Member (2007) English + ...
Year and number
Feb 5
Why make it complicated?
I use the last two digits of the year and then a sequential number, beginning with 01 at the beginning of each year. So, for instance, this year my invoices are numbered starting with 1201.
I use Proz invoicing, so it is easy to see at a glance the date issued, date due, amount due, amount paid, and client name of all invoices issued.
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B D Finch France Local time: 22:32 Member (2006) French to English + ...
Perhaps I need to change?
Feb 5
I am afraid I don't use a simple sequential number system. My system uses:
YYCCNN where YY is the year, CC the client ID number and NN the number of the job that year for that particular client. So, the second job for client No. 63 in 2012 would be 126302. Because I invoice at the end of the month using the job numbers for the invoices, my February invoice for client No. 63, if I issued separate order numbers 126302 126303 and 126304 for jobs delivered in February, would be 126302-04.
[Edited at 2012-02-05 12:45 GMT]
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Nicole Schnell United States Local time: 13:32 Member English to German + ...
Question to B D Finch
Feb 5
B D Finch wrote:
I am afraid I don't use a simple sequential number system. My system uses:
YYCCNN where YY is the year, CC the client ID number and NN the number of the job that year for that particular client. So, the second job for client No. 63 in 2012 would be 126302. Because I invoice at the end of the month using the job numbers for the invoices, my February invoice for client No. 63, if I issued separate order numbers 126302 126303 and 126304 for jobs delivered in February, would be 126302-04.
[Edited at 2012-02-05 12:45 GMT]
Do you always use the delivery date? How about larger projects such as manuals, websites, training programs or books that stretch over several weeks or months, while you finish other, smaller jobs for the same outsourcer in the meantime?
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I use a sequential system - "YYYYMMDD - XXX - name of client", where XXX is the sequential invoice number, and the date is the date I issued the invoice (usually in the end of the month). That makes it easier for me to quickly find the right invoice if I have to go back and double-check something.
[Edited at 2012-02-06 02:22 GMT]
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B D Finch France Local time: 22:32 Member (2006) French to English + ...
Ongoing jobs invoice Nos
Feb 6
Nicole Schnell wrote:
Do you always use the delivery date? How about larger projects such as manuals, websites, training programs or books that stretch over several weeks or months, while you finish other, smaller jobs for the same outsourcer in the meantime?
126302a, 126302b, 126302c etc. i.e. ordered in 2012, client No. 63, job No. 02, invoice a, b, c ...
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