| Invoicing vs. Management || May 5, 2007 |
I downloaded the trial version of Practicount years ago, so forgive me if I'm not very specific about this software. As far as I know, Practicount deals only with the word counting and the invoicing process, while TO3000 is more of a management tool, invoicing and word counting is just a part of the program. For me, the biggest advantage of TO3000 is the time it saves me.
Let me give you a random example:
A new client calls me for a new project that's gonna involve translating and proofreading. I enter the client's information in TO3000; that includes contact information, services and rates, payment terms, notes, etc. I click one button and TO3000 automatically creates several folders where I can put different kinds of files like NDA's, invoices, payments, references, PO's.
The client sends me several files to proofread and to translate. So I create a New Project in TO3000 with it's information: PO number, deadline, Client PM, etc; I click a button and TO3000 creates 6 folders: 1 Original, 3 Work, 4 Cleaned, 6 Final... you get the idea. I save all the original files in '1 Original'. I create a new job for each file I have to work on, TO3000 calculates the total price for each job based on the number of units (words, hours, pages, fuzzy matches, etc ) and the rate for each service. Since I already added this information, this process takes no time.
Once I start working on the project, I can view on the same screen all the jobs as I'm working on them and the ones I already completed. When I'm done with all the jobs on the project, I can send the invoice right away or wait a few days, some companies prefer to be invoiced once a month, others more/less often. I put the invoicing terms on the General Information area. Say, this client needs certain information on the Invoices and they request me to use an A4 size paper, I can create a custom template for that client. I click a few buttons and the invoice is done, it only takes a few seconds. I can also use TO3000 to track the invoices (per client or all invoices) so I can know when I'm going to get paid.
If I receive another project from the same or different client, I can add them and TO will keep each of them well organized.
As you can see, I'm very happy with TO3000 Organizing and invoicing my projects used to be a nightmare but now it's a breeze, I say go for it.
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