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Backups of work
Thread poster: eva75

eva75
English
+ ...
Jun 25, 2006

I'd like to know how translators make back-ups of their documents. Up to now, I have been using CDs, but I would like to find a better method of making back-ups (weekly). Has anyone tried uploading their docs on an ftp server? how secure is this?

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Spencer Allman
United Kingdom
Local time: 17:28
Finnish to English
Memory sticks Jun 26, 2006

In my experience CDs are very unreliable. Memory sticks seem oK

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Erik Hansson  Identity Verified
Germany
Member (2002)
Swedish
+ ...
Backup software & external HDD Jun 26, 2006

Hello Eva,

There are many ways to make backups of your work. One method I have been using for a while is simply a backup software (e.g. Norton Ghost) combined with external harddrives which now can be bought at quite an affordable price. You can simply define what (which HDD in your computer, directories etc.) should be backuped when, e.g. Monday-Friday at 6 pm. You just need to set up the timetable and the software makes the rest.

Hope this helps

Kind regards
Erik

**********************************
Erik Hansson ( SFÖ )
Technical translator DE-SV
Hansson Übersetzungen GmbH
Am Birkenwäldchen 38
D-01900 Bretnig-Hauswalde, Germany
Phone +49 - 3 59 52 - 321 07
Fax +49 - 3 59 52 - 322 02
E-Mail info@hansson.de
Internet www.hansson.de
Internet www.technical-translators.net
Internet www.wintitus.de
ProZ profile http://www.proz.com/pro/21654
***********************************


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Jerzy Czopik  Identity Verified
Germany
Local time: 18:28
Member (2003)
Polish to German
+ ...
Watch this space Jun 26, 2006

You can use what Microsoft designed for you
Windows XP has an integrated backup tool, which can be set up to run a daily backup using the Windows Task Scheduler.
What I would reccomend is to buy an external HDD, then to configure Windows Backup to make a full backup on one day in the week and a differential backup on any other day of the same week. So in such case to get your whole contents restored you would need the last full backup and the last differential backup.

A detailed howto is available now in German and shall be placed here on ProZ in English in the next one or two months, depending on my workload.

Regards
Jerzy


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Pilar T. Bayle  Identity Verified
Local time: 18:28
English to Spanish
+ ...
External HDD Jun 26, 2006

Same thing here. I have a 250GB external drive in which all my backups are kept.

Besides the obvious (work files), from time to time I also do an iso image of my primary hard drive (C), backups of my mail and addresses, Favorites, and so on. I know it sounds a little too busy but once you lose a CPU, you'll want to have all those things.

As for software, I'd recommend something that would allow you to perform the backup automatically. The less you have to think about it, the lesser chances of forgetting about it. I'd say all external HDDs have their own software nowadays, including a backup program.

Hope it helps!

P.
www.pbayle.com/blogs


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Sebla Ronayne
United States
Local time: 12:28
German to Turkish
+ ...
Memorystick, backup cd and Co Jun 26, 2006

Hi everyone,

In my experience I use them all but without any special backup programm. The main clue -to me- is , I pu all my documents in D instead oc C. I had a trojan lately and had to set windows once more. In this case everything was gone but those on D.

May be this would be also helpfull.

Have a sunny day,
Sebla


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Armorel Young  Identity Verified
Local time: 17:28
Member (2004)
German to English
Is one backup enough? Jun 27, 2006

Personally I don't think it is, not when I think of all I would lose in terms of glossaries, translation memory etc. if the data were lost.

I keep an external hard drive attached to the computer which backs up all my documents every evening. But in view of the possibility (remote but not impossible) that a major virus could wipe out both the computer and the external HDD, the house could burn down or a burglar could vandalise all the equipment in sight, I also keep a second external hard drive which I back up documents onto as often as I remember and keep in a secure safe.

In theory one ought not to keep one's external hard drive connected to the computer (on account of the risk of something nasty infecting the data), but I find it too much hassle to plug it in every day for the backup, so it stays on all the time and the second external hard drive provides the additional reassurance.


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eva75
English
+ ...
TOPIC STARTER
GSpace Jul 1, 2006

What about using Google's GSpace for backing up documents?

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Jerzy Czopik  Identity Verified
Germany
Local time: 18:28
Member (2003)
Polish to German
+ ...
GSpace Jul 1, 2006

And what about publishing it straight on the Internet?
Really, did you never spend any thought on the security of your data? Data send via Internet is not completly secure - and almost any of us has sensitive customer data in her/his PC. We are investing in Firewalls and so on to protect the data and shall then send the data somwhere, where we cannot contoll what happens with them? Sorry, but from my point of view I could as well publish my data in the next newspaper.
I was offered a very professional backup-soultion and we could participate in this project at almost no cost - as the provider wanted to get references. But I opted against. The data was not backed up here, but should be backed up on the provider´s system. After consulting some other colleagues I opted against, as we have sensitive data and I do not want to ask my customers for a permission to transfer such data to a backup machine somwhere... This can be realy a challange in a case something happens. For such case be sure you have a goooood insurance. And once again, this was a specialised company with protected servers. I don´t know how good GSpace is protected. This is Google and they do that for free - what kind of security can you expect then?

Just my two cents
Regards
Jerzy


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eva75
English
+ ...
TOPIC STARTER
Paranoid Jul 1, 2006

Jerzy Czopik wrote:

And what about publishing it straight on the Internet?
Really, did you never spend any thought on the security of your data? Data send via Internet is not completly secure - and almost any of us has sensitive customer data in her/his PC. We are investing in Firewalls and so on to protect the data and shall then send the data somwhere, where we cannot contoll what happens with them? Sorry, but from my point of view I could as well publish my data in the next newspaper.



Well, if that's the case, our emails are not confidential either! Like your email account or indeed for an FTP server, you have a personal password. Personally, I can't see the danger

If you are so concerned about the privacy of your personal data, I'd be interested to know how you get your translation jobs delivered to you and how you deliver them? I presume email is out of the question, since according to you such methods are not secure (GSpace sends your documents to your email account).


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Jerzy Czopik  Identity Verified
Germany
Local time: 18:28
Member (2003)
Polish to German
+ ...
No, email is not out of question Jul 2, 2006

But this does not mean the data is secure.
I agree, that all I written previously may sound paranoid, but it isn´t! While sending per email will - if - disclose only part of the data, putting the data somwhere in Internet can possibly disclose them all. I may have exaggerated a bit, but I did this really not without a reason. Surely I will also not achieve 100% security even when I do not send my backup data to some Internet server but keep them in my office instead, but then at least I do controll what happens with the data.
Everyone shall decide for her/his purposes - GSpace is out of question for me.

Regards
Jerzy


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eva75
English
+ ...
TOPIC STARTER
Email Jul 2, 2006

Jerzy Czopik wrote:

But this does not mean the data is secure.
I agree, that all I written previously may sound paranoid, but it isn´t! While sending per email will - if - disclose only part of the data, putting the data somwhere in Internet can possibly disclose them all. I may have exaggerated a bit, but I did this really not without a reason. Surely I will also not achieve 100% security even when I do not send my backup data to some Internet server but keep them in my office instead, but then at least I do controll what happens with the data.
Everyone shall decide for her/his purposes - GSpace is out of question for me.

Regards
Jerzy


So, do you use email or not to receive or send your work? Yes or No?


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Jerzy Czopik  Identity Verified
Germany
Local time: 18:28
Member (2003)
Polish to German
+ ...
Yes I do Jul 2, 2006

For most customers. I also use FTP - and I think we do not differ here much. Our customers do also use e-mail.
But it makes a difference if I send a part of a project per e-mail or put my whole data on a server accessible somwhere in the Internet, at least it makes a difference for me.

Regards
Jerzy


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