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Final invoice layout and prepayment
Thread poster: Alicja Weikop

Alicja Weikop  Identity Verified
United Kingdom
Local time: 13:35
Member (2005)
English to Polish
+ ...
Mar 6, 2006

Hi,

the question is rather trivial but things often seem difficult when you do them for the first time

I am just about to issue a final invoice for a translation. I have already received a prepayment for it (but without issuing a proforma invoice).

How shall I present on my final invoice the total amount as opposed to what is remaining to be paid (total - prepayment)?

Shall I put the total amount in the Total box and just say in the invoice that prepayment was received and what remains to be paid as a commentary?

This seems like the reasonable thing to do.

Also, I am charging in GBP but prepayment was in USD - shall I do my own conversions and turn it all into GBP? The customer agreed a GBP rate so I would prefer to use GBP.

Many thanks


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Marie-Céline GEORG  Identity Verified
France
Local time: 14:35
English to French
+ ...
Invoice layout Mar 6, 2006

Hi,

Personally, I would add two lines to my usual invoice layout after the total. It depends on how you usually write your invoices. As for conversion, I'd use the rate applied by your bank when the payment came in - I guess you can ask them for it or see it on your account - and mention both amounts in my invoice like this:

TOTAL : GBP xxx
Prepayment: USD xxx = GBP yyy
Balance : GBP xxx-yyy

HTH
Marie-Céline


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Alicja Weikop  Identity Verified
United Kingdom
Local time: 13:35
Member (2005)
English to Polish
+ ...
TOPIC STARTER
Thanks Mar 6, 2006

Thank you. That sounds like good advice.

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