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Covering costs when working away for clients
Thread poster: cailin
cailin
German to English
+ ...
Feb 2, 2003

Hi,



I have been offered a job by an agency that involves traveling to a different province and spending one night in a hotel. The agency will be paying both these costs as well as adding some money for lunch/dinner but what I would like to know is whether it is usual for the agency to pay the accommodation and travel costs upfront or whether I have to pay out of my own pocket and then have them reinburse me 30 days later when payment is due?


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Herbert Fipke  Identity Verified
Germany
Local time: 19:59
English to German
+ ...
In Germany you usually pay upfront Feb 4, 2003

...and put the amounts on the invoice for your service. Agree on a hourly fee (like xx $ per hour, AND yyy $ flat per day exceeding 7 hours of continous work. The daily rate makes your client feel more comfortable and the total cost of your involvement is easier to pre-calculate for them. The rest are travel costs which can easily be traced by receipts (hotels, restaurants, tickets, etc.).

Make your invoice as clear as possible. This is the only way to show professionalism.

HTH

Herbert


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