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Word 2003: Keyboard shortcut for Tools> Options> View> Hidden text?
Thread poster: Caro Maucher

Caro Maucher  Identity Verified
Germany
Local time: 20:28
Member (2005)
English to German
+ ...
Feb 2, 2009

When proofreading bilingual Trados files and the translator seems trustworthy, I usually display only the target text and only show the source text when something seems fishy. Now I'm looking for the quickest possible way of showing/hiding the source text. So far, I have inserted the 'Options' button in one of my toolbars, so I can click there, put or delete the checkmark next to 'Hidden text', and click OK. That's 3 clicks. Or I use the keyboard shortcuts ALT+T, ALT+O, ALT+I, Enter. That's 4 keys. Now I love fiddling with keyboard shortcuts (Right-click in the toolbar space, Customize, Keyboard, ...), but I haven't yet found out how to arrange a one-stop keyboard shortcut for showing/hiding hidden text. Is this at all possible? I'm using Word 2003, SP3.

And just for the sake of conversation, do you have favourite keyboard shortcuts? I like using CTRL+Y for counting words (very handy for subtitling) and CTRL+N for highlighting.


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Claire Cox
United Kingdom
Local time: 19:28
French to English
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Ctrl comma Feb 2, 2009

Works with Wordfast - I don't see why it shouldn't work with Trados unless it's already assigned to something else?

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Caro Maucher  Identity Verified
Germany
Local time: 20:28
Member (2005)
English to German
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TOPIC STARTER
CTRL Comma doesn't work... Feb 2, 2009

but thanks all the same, Claire!

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Ralf Lemster  Identity Verified
Germany
Local time: 20:28
English to German
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Ctrl * Feb 2, 2009

Hi Caro,
You need to toggle the display of non-printable characters - either using the shortcut (Ctrl *, which on my keyboard translates into Ctrl Shift +), or via a button that shows a paragraph break sign (similar to a reverse "P").

You may need to manually deactivate the display of hidden text once, if that was explicitly activated.

HTH, Ralf


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Caro Maucher  Identity Verified
Germany
Local time: 20:28
Member (2005)
English to German
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TOPIC STARTER
Nice one, Ralf! Feb 3, 2009

Hi Ralf,
Thanks a lot, this is great!
I might get annoyed pretty quickly with all the other symbols that suddenly become visible, but that's another story. This sure is quick'n'easy! Thanks a lot! (c:
Have a nice day,
Caro


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Tony M  Identity Verified
France
Local time: 20:28
Member
French to English
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Other shortcuts I've created Feb 3, 2009

Like Caro, I use a s/c for counting words (though I use a different key combination).

The other one I find very useful is 'Paste special: unformatted text' — this enables me to copy text from source doc (or segments) without screwing up my langauge settings, and also, to copy text from elsewhere (like a PDF, and XLS, or a table, for example) while keeping the base formatting of my working doc. I use Ctrl + Shift + V for this (I never used whatever that combination was previously assigned to) — so it nicely mimics the Ctrl + V for ordinary paste.


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Caro Maucher  Identity Verified
Germany
Local time: 20:28
Member (2005)
English to German
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TOPIC STARTER
Thanks for sharing! Feb 4, 2009

Thanks, Tony, I implemented your shortcut for Paste Special right away and I love it already. I've always hated having to reformat phrases I copied and pasted from my own concordance search!
Is it possible to set the shortcut directly to the option 'unformatted text' though? So far I'm getting a window where I have to choose 'unformatted text' from several options, which slows me down again.


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Tony M  Identity Verified
France
Local time: 20:28
Member
French to English
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'paste special unformatted' Feb 4, 2009

Yes, Caro, I found the same thing, but there is a solution: I wrote this little macro to do that job (courtesy of one of our other colleagues, whom unfortunately I failed to credit in my macro!), and then I think it's fairly easy to find out how to use a keyboard shortcut to call up the macro.


Sub PasteUnformattedText()
'
' PasteUnformattedText Macro
' Macro créée le 02/07/2008 par APM
'
Selection.PasteSpecial DataType:=wdPasteText
End Sub


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Caro Maucher  Identity Verified
Germany
Local time: 20:28
Member (2005)
English to German
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TOPIC STARTER
You know, I learnt something today Feb 5, 2009

(to quote Stan from South Park): Macros are probably more afraid of you than you are of them! I never touched the things before, but with a little help from Tony and http://www.officeletter.com/favtips/wordmacros.html I now have 3 (!!) new ones. Since the PasteUnformattedText worked so nicely I went right on and made one for HideHiddenText and another one for ShowHiddenText, complete with keyboard shortcuts, so I even got an answer to my original question. Plus the morale boost of having done it myself. Ha! :*)
(Only now I have two shortcuts. Is it possible to have only one for toggling?)

Makes me wonder what other shortcuts might be out there that I never dreamed of...

Anyway, thanks a million, Tony!


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Caro Maucher  Identity Verified
Germany
Local time: 20:28
Member (2005)
English to German
+ ...
TOPIC STARTER
Another useful shortcut Feb 9, 2009

Another Word shortcut I found yesterday and that would probably have saved me several days of my life by now (had I but known) is Shift+F3 for toggling between CAPITALS and um, the opposite. Enjoy!

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Tony M  Identity Verified
France
Local time: 20:28
Member
French to English
+ ...
Shift + F3 — better still...! Feb 9, 2009

Yes, I too discovered this one only comparatively recently!

Better still, did you notice that it toggles successively through ALL CAPS, all l/c, and Initial Caps?

I am still learning about all the short-cuts available, someone the other day did post a very useful link to a file that lists ALL the MS Word default keyboard shortcuts; also, you might not have found that under Tools > Customize, if you display 'all commands', you get loads and loads of extra ones that don't all seem to be listed under the individual menu groupings ('File', 'Edit', etc.)


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