Need help with footnotes numbering problem - MS Word 2002
Thread poster: Michele Johnson

Michele Johnson  Identity Verified
Germany
Local time: 02:50
German to English
+ ...
May 5, 2004

Help! It is a classic problem: I deleted some text from my Word document and now my footnotes are out of order. They start at 1 and then continue with 4, after which they're fine.

I have tried the renumbering suggestion described here
http://www.proz.com/post/61434#61434
but it just doesn't work. And when I try to insert a new footnote after 1, it is numbered correctly with 2, but then the rest continue with 5.


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gianfranco  Identity Verified
Brazil
Local time: 21:50
Member (2001)
English to Italian
+ ...
ADMIN: moving this thread May 5, 2004

Dear Michele,
I have moved your posting from General Technical Issues to the new forum
"Office Applications", specifically created for all issues regarding the Microsoft Office suite (Word, Excel, PowerPoint, etc...) and any other alternative Office suites

There are a number of new Technical forums, created with the aim of keeping together the most recurrent similar topics, instead of a generic forum for too many and very different subjects: software, hardware, security, etc.


Gianfranco
ProZ.com Team


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Deborah Shannon  Identity Verified
Germany
Local time: 02:50
Member (2002)
German to English
More copying and pasting... May 5, 2004

Hi Michele,

If normal solutions don't work, it sounds like something has got corrupted probably in the area where you chopped out the section of text.

As Footnote 4 seems to be updating itself (after a fashion), if you copy the text from Footnote 4 onwards and paste it into a fresh document, 4 is quite likely to revert to 1 and start behaving itself.

Then you can test pasting in some of the preceding text/footnotes above that, a little at a time (or at least, not right down to the suspected point where the document got corrupted).

Use "Undo" the moment there's any trouble (i.e. if the corrupted area gets copied across and starts to wreak its havoc again). It's possible that a little section will have to be typed in afresh if this happens.

Good luck - Deborah


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Jerzy Czopik  Identity Verified
Germany
Local time: 02:50
Member (2003)
Polish to German
+ ...
What about May 6, 2004

selecting the whole document with CTRl+A and pressing F9 afterwards. This forces Word to refresh all links and automatic values.

It's just a thought, but may work, if the footnotes have automaticaly inserted numbers.

Regards
Jerzy


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Michele Johnson  Identity Verified
Germany
Local time: 02:50
German to English
+ ...
TOPIC STARTER
You saved the day! May 6, 2004

Deborah Shannon wrote:
...if you copy the text from Footnote 4 onwards and paste it into a fresh document, 4 is quite likely to revert to 1 and start behaving itself.


Why didn't I think of this? It certainly did the trick. It was in fact easier than you suggested: I copied all the text up to and including footnote 1 into a new file, and then all the text after, including (the wrongly numbered) footnote 4 and all the subsequent footnotes. Word fixed everything automatically.

Thanks again Deborah!


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Michele Johnson  Identity Verified
Germany
Local time: 02:50
German to English
+ ...
TOPIC STARTER
Good suggestion, but... May 6, 2004

selecting the whole document with CTRl+A and pressing F9 afterwards. This forces Word to refresh all links and automatic values.


Thanks Jerzy. This was something I had already tried, but no luck. I guess footnotes aren't the kind of fields/numbers that get updated via F9.


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