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copying and pasting from multiple docs in Word
Thread poster: xxxLia Fail
xxxLia Fail  Identity Verified
Spain
Local time: 11:21
Spanish to English
+ ...
Mar 19, 2006

Is there any way of copying details from 200 word documents into one document, or of combining 200 docs into one????


Windows XP

Office 2000

TIA:-)


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Riccardo Schiaffino  Identity Verified
United States
Local time: 04:21
Member (2003)
English to Italian
+ ...
Clipmate, Master document Mar 19, 2006

If you need a easy way to copy sections from several documents into a single document, an excellent utility is Clipmate, from Thornsoft Development.

If you need to combine many Ms Word documents into a single document, an alternative to use a copy and paste approach is to use the MS Word "Master Document" features (for details search Help - Master Document)


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liora  Identity Verified
Israel
Local time: 13:21
English to Hebrew
+ ...
master doc word Mar 19, 2006

Shalom
What office [word] are you referring to ?
I went to my 2000 word (Hebrew enabled) to help, and it offered there [in Hebrew - I am translating into English] the following:
F1 - assistant ...
shift F1 - ? /^ what's this ? office on the internet
help for word perfect
identify and correct
about microsoft word

so where is the master doc ?

thanks

Liora


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Jack Doughty  Identity Verified
United Kingdom
Local time: 10:21
Member (2000)
Russian to English
+ ...
M8 Multi Clipboard Mar 19, 2006

This is another useful tool, downloadable from
http://m8software.com/index.htm
The free version, which I use, will store up to 30 clips produced by edit/copy. There is a paid version costing $29.99 which will do more.
By the way, Riccardo, your link to "Clipmate" doesn't work for me.


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Gerard de Noord  Identity Verified
France
Local time: 11:21
Member (2003)
German to Dutch
+ ...
Or just use Microsoft Word, of course Mar 19, 2006

Put all the files you need in one map.
Open a blank page in Word.
Select Insert/File and click on one of the files you want to insert. Push Ctrl+A and click on the Insert button.

Regards,
Gerard


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Riccardo Schiaffino  Identity Verified
United States
Local time: 04:21
Member (2003)
English to Italian
+ ...
Master documents in Word Mar 20, 2006

liora wrote:

Shalom
What office [word] are you referring to ?
I went to my 2000 word (Hebrew enabled) to help, and it offered there [in Hebrew - I am translating into English] the following:
F1 - assistant ...
shift F1 - ? /^ what's this ? office on the internet
help for word perfect
identify and correct
about microsoft word

so where is the master doc ?

thanks

Liora


I use Word 2003, but Master docs have been available for many versions. This is what I found in Word's help:

Create a master document and subdocuments
Show All
Hide All
To create a master document (master document: A "container" for a set of separate files (or subdocuments). You can use a master document to set up and manage a multipart document, such as a book with several chapters.), you start with an outline and then you create new subdocuments or add existing documents to it.

Decide on a location for your documents
In Microsoft Windows Explorer, designate a folder that you can use to store your master document and subdocuments.
If you want to use existing Microsoft Word documents as subdocuments, move these existing documents into the folder.
Create the master document
Do one of the following:

Outline a new master document

Click New Blank Document on the Standard toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
On the View menu, click Outline.
Type headings for the document title and each subdocument. Make sure to press ENTER after typing each heading.
Word formats the headings with the built-in heading style (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) Heading 1.

Assign a heading style to each heading (for example, use Heading 1 for the title and Heading 2 for each subdocument). To do this, use the buttons on the Outlining toolbar:
Click Promote to increase the heading level.
Click Demote to decrease the heading level.
Convert an existing document to a master document

Open the document that you want to use as your master document.
On the View menu, click Outline.
Assign a heading style (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) to each heading (for example, use Heading 1 for the title and Heading 2 for each subdocument). To do this, use the buttons on the Outlining toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.):
Click Promote to increase the heading level.
Click Demote to decrease the heading level.
As necessary, for any content that is not a heading, select the content and click Demote to Body Text on the Outlining toolbar.
Add subdocuments to the master document
Do one or both of the following:

Create a subdocument from an outline heading

You must have a master document outline to create a subdocument from an outline heading.

On the View menu, click Outline.
In the master document, select the headings and text you want to separate into subdocuments.
Make sure that the first heading in the selection is formatted with the heading style (heading style: Formatting applied to a heading. Microsoft Word has nine different built-in styles: Heading 1 through Heading 9.) or outline level (outline level: Paragraph formatting you can use to assign a hierarchical level (Level 1 through Level 9) to paragraphs in your document. For example, after you assign outline levels, you can work with the document in outline view or in the Document Map.) you want to use for the beginning of each subdocument. For example, if the selection begins with Heading 2, Word creates a new subdocument at each Heading 2 in the selected text.

On the Outlining toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.), click Create Subdocument .
Word inserts a continuous section break (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.) before and after each subdocument.

Notes

If the Create Subdocument button isn't available, you need to first click Expand Subdocuments .

After you add a subdocument to a master document, do not move or delete it unless you first remove it from the master document.
Rename a subdocument only from within the master document.
Insert an existing Word document into a master document

Open the master document (master document: A "container" for a set of separate files (or subdocuments). You can use a master document to set up and manage a multipart document, such as a book with several chapters.) and click Outline on the View menu.
If the subdocuments are collapsed, click Expand Subdocuments on the Outlining toolbar (toolbar: A bar with buttons and options that you use to carry out commands. To display a toolbar, press ALT and then SHIFT+F10.).
Click where you want to add the existing document.
Make sure to click a blank line between existing subdocuments.

On the Outlining toolbar, click Insert Subdocument .
In the File name box, enter the name of the document you want to add, and then click Open.
Microsoft Word inserts a next page section break (section break: A mark you insert to show the end of a section. A section break stores the section formatting elements, such as the margins, page orientation, headers and footers, and sequence of page numbers.) before the subdocument and a continuous section break after it.

Save the master document
On the File menu, click Save As.
Select the location you designated at the beginning of this procedure, type a file name for the master document, and then click Save.
Word automatically assigns a file name to each new subdocument based on the first characters in the subdocument's heading in the master document outline. For example, a subdocument that begins with the outline heading "Chapter 1" might be named "Chapter 1.doc."



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