Reversing Bold Thread poster: Sandra Alboum
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Sandra Alboum 
United States
Local time: 09:22
Member (2003)
Spanish to English
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Hi there!
Help! Does anyone know a quick and dirty way to get Word to reverse bolded text? I have a 350 page manual where what's supposed to be bolded is in regular font, and what's supposed to be regular font is in bold.
Is there any way to flip flop these without doing it manually? It's taking me FOREVER.
Thanks!
Sandra
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| Find and Replace | Dec 4, 2006 |
You could use Find and Replace with special formats.
1. Click Ctrl+H
2. Place the cursor in 'Find What'. Click the 'More' button and select Format>Font>Bold.
3. Place the cursor in 'Replace with'. Chose a format that you know it's nowhere else in the document, i.e. pink font. Check that the font style is set in Regular.
4. Replace All
5. Click Ctrl+H.
6. Place the cursor in 'Find What'. Click the 'More' button and select Format>Font>Reg... See more You could use Find and Replace with special formats.
1. Click Ctrl+H
2. Place the cursor in 'Find What'. Click the 'More' button and select Format>Font>Bold.
3. Place the cursor in 'Replace with'. Chose a format that you know it's nowhere else in the document, i.e. pink font. Check that the font style is set in Regular.
4. Replace All
5. Click Ctrl+H.
6. Place the cursor in 'Find What'. Click the 'More' button and select Format>Font>Regular.
7. Place the cursor in 'Replace with'. Click the 'More' button and select Format>Font>Bold.
8. 4. Replace All
9. Click Ctrl+H.
6. Place the cursor in 'Find What'. Click the 'More' button and select Format>Font>Regular, Format>Font Color>Pink
7. Place the cursor in 'Replace with'. Click the 'More' button and select Format>Font/Font Color>Regular/Auto.
8. 4. Replace All
Good luck,
Claudia
[Edited at 2006-12-04 03:34]
Edit: You have to be careful not to mess with other styles like Italics. If the document has Italics just use Font Color>Auto in step 7.
[Edited at 2006-12-04 03:36] ▲ Collapse
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Tony M
France
Local time: 15:22
Member
French to English
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SITE LOCALIZER | Nearly right, just one suggestion... | Dec 4, 2006 |
Claudia Alvis wrote:
You could use Find and Replace with special formats.
...
3. Place the cursor in 'Replace with'. Chose a format that you know it's nowhere else in the document, i.e. pink font. Check that the font style is set in Regular.
...
6. Place the cursor in 'Find What'. Click the 'More' button and select Format>Font>Regular.
...
6. Place the cursor in 'Find What'. Click the 'More' button and select Format>Font>Regular, Format>Font Color>Pink
7. Place the cursor in 'Replace with'. Click the 'More' button and select Format>Font/Font Color>Regular/Auto.
As Claudia has said, you need to be careful if the text contains any other formatting like italic. It is best NOT to use 'regular', for fear of either missing, or inadvertently removing, some italics.
There is actually a 'not bold' style which would be the safer one to use, as it has no incidence on the italic attribute.
Note too that 'no selection' is NOT the same as regular, so you have to deliberately UN-select 'regular' if you don't want it; in practice, this means selecting something else, or else clsoing and restarting the 'search-&-replace' function to reset it.
[Edited at 2006-12-04 09:19]
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There is another way to do it, very similar to the above, but maybe a bit easier. Right-click on any bold, italic, or bold-italic word, and in the menu “Select text with similar formatting”. All the text formatted similarly will be selected; and you can format it the way you wish. But normal text (non-bold and non-italic) you still have to replace by Find and Replace function.
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Jerzy Czopik
Germany
Local time: 15:22
Member (2003)
Polish to German
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| Maybe this very easy trick works... | Dec 4, 2006 |
Select the whole document (CTRL+A) and press the shortcut for bold (sorry, I don´t remember the one for English Word and my German Word has been modified by me, so it does not have the default shortcut anymore...).
Usually this reverts the formatting. However, it might not work for such a big document.
Regards
Jerzy
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Tony M
France
Local time: 15:22
Member
French to English
+ ...
SITE LOCALIZER | DANGEROUS idea! Experiment first! | Dec 4, 2006 |
Jerzy Czopik wrote:
Select the whole document (CTRL+A) and press the shortcut for bold
Usually this reverts the formatting.
I would be very wary of doing this!
I think different versions of Word may behave differently, or inconsistently in this respect!
I think instead of toggling Bold/Not bold and vice versa, when applied to mixed-attribute text, my version usually turns OFF the bold attribute at first application (for ALL the selected text, even if it was bold before), and then a second application emboldens ALL selected text (even if it was not bold before).
This is not exactly the 'toggling' effect Asker was enquiring about, but could cause merry chaos in the document!
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Tony M
France
Local time: 15:22
Member
French to English
+ ...
SITE LOCALIZER | Interesting, but where is this command? | Dec 4, 2006 |
Henrik Pipoyan wrote:
Right-click on any bold, italic, or bold-italic word, and in the menu “Select text with similar formatting”.
That's very interesting, Henrik! But I can't seem to find this command in the right-click sub-menu of my Word 2003 version  ; please could you give me any clues as to where to find it, or tell me which other version of Word you may perhaps be referring to?
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Jerzy Czopik
Germany
Local time: 15:22
Member (2003)
Polish to German
+ ...
| Not that dangerous... | Dec 4, 2006 |
As you can undo a lot of actions in Word. So the possible harm is not bit.
But I admit that I never tried to use this for a whole document - it was never neccessary.
Putting all togehter I think the Search&Replace method might be the best.
Regards
Jerzy
BTW
When selecting formatting in S&R function there should also be the option "not bold" (which is not available in formatting options elswhere), so it might be usefull.
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| Surely not that dangerous! | Dec 5, 2006 |
Sandra is certainly smart enough to keep an untouchable original somewhere on her computer (or even flash drive or disk) and do her "playing around" with a version that she "Save(d) as" with a different file name and at a different location.
I always do this even when translating, let alone messing around with tricky formatting. If it gets too bad I can just close that version ("Save changes?" "NO!") and start over.
Jane
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| I use Word 2002 | Dec 5, 2006 |
Tony -Dusty- wrote: Henrik Pipoyan wrote:
Right-click on any bold, italic, or bold-italic word, and in the menu “Select text with similar formatting”. That's very interesting, Henrik! But I can't seem to find this command in the right-click sub-menu of my Word 2003 version ; please could you give me any clues as to where to find it, or tell me which other version of Word you may perhaps be referring to?
Hi Tony,
I have Word 2002, and I always do it this way when I have complicated formatting and want to apply some formatting element to just one type of formatted text. It works perfectly. I would never think that this feature would not be carried over to the newer versions of Word.
Here’s what I found in the Help:
1. If the Styles and Formatting task pane is not open, click Styles and Formatting on the Formatting toolbar.
2. In your document, click in a word that's formatted like the text you want to select. The formatting description will appear under Formatting of selected text in the Styles and Formatting task pane.
3. In the Styles and Formatting task pane, click Select All.
If the right-click menu does not contain this command, maybe you can find it here. It’s the "AA" sign on the Formatting toolbar.
[Edited at 2006-12-05 07:43]
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| The disadvantage of this method | Dec 5, 2006 |
The disadvantage of this method is that it does not select text with different font face or different size. Only the text having exactly the same formatting is selected. So if the text consists of different fonts or font-sizes, it’s better to use the Find and Replace command.
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