Spaces between sentences
Thread poster: Alan Corbo, CT

Alan Corbo, CT  Identity Verified
Uruguay
Local time: 12:03
Member
English to Spanish
+ ...
Oct 15, 2007

Hi,

I use Word 2003 and TRADOS 6.0, so I don't know which one is messing up with the spaces between sentences. What happens is that sometimes (not always) after closing a segment, one or two extra spaces appear between the previous sentence and the last one. It doesn't always happen, but it surely is very annoying to have to go back and eliminate those extra spaces.
Is there any way Word can show me where those extra spaces are once you clean up the file? Is there anything about TRADOS configuration that could be adding extra spaces randomly? What can I do?

thanks

alan


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JaneTranslates  Identity Verified
Puerto Rico
Local time: 11:03
Member (2005)
Spanish to English
+ ...
Word find-and-replace Oct 15, 2007

Hi Alan,

I don't know anything about Trados, but in Word (and WordPerfect) you can select the entire document, then go to find-and-replace. In "find," hit the space bar twice. In "replace," hit the space bar once. Then tell it to replace all. Repeat the process (because sometimes there are three or more spaces) until you no longer get any results.

HTH.

Jane

[Edited at 2007-10-15 03:01]


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John Jory  Identity Verified
Germany
Local time: 17:03
Member (2004)
English to German
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@ JaneTranslates Oct 15, 2007

That is what I do, too. But caution:
Some 'experts' use spaces instead of tabs to position texts. Deleting them could mess up the document layout

It's safer to search for 'dot space space' and replace with 'dot space'.

[Edited at 2007-10-15 08:40]


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Marie-Hélène Hayles  Identity Verified
Local time: 17:03
Italian to English
+ ...
It may not be the CAT Oct 15, 2007

I think it's more likely to be simply that there were extra spaces between the sentences in the source file - this is certainly the case in a lot of files I receive.

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Lucinda  Identity Verified
Local time: 12:03
Member (2002)
Dutch to English
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RTF might give the extra spaces Oct 15, 2007

I have noticed that documents that were converted from, for example pdf to Rich Text Format seem to have extra spaces everywhere. Not just after sentences.

I have always corrected them (removed them) when I proofread the document one by one.

Doing a search and replace is a much handier solution. However, I am afraid that it would also get rid of spaces that I want.

Or is that not the case?

Lucinda


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JaneTranslates  Identity Verified
Puerto Rico
Local time: 11:03
Member (2005)
Spanish to English
+ ...
Good suggestion Oct 15, 2007

John Jory wrote:

That is what I do, too. But caution:
Some 'experts' use spaces instead of tabs to position texts. Deleting them could mess up the document layout

It's safer to search for 'dot space space' and replace with 'dot space'.

[Edited at 2007-10-15 08:40]


Good suggestion, John, especially in Alan's specific situation. To tell the truth, I'm paranoid enough that I seldom actually do "replace all"--I usually do "find next" and look at each instance before hitting "replace." But most of the time, I've created the document myself, so I know I haven't intentionally used the space bar twice in succession.

Unless the document is prohibitively long, Alan could do as I suggested, then quickly scroll through to see if anything looks wildly out of whack. If so, there's always "undo"!

Lucinda wrote:

Doing a search and replace is a much handier solution. However, I am afraid that it would also get rid of spaces that I want.

Or is that not the case?


Yes, that is the case, Lucinda. In general, though, it's considered inadvisable to ever use the space bar twice in succession (somewhere I have a wonderful little book called The Computer Is Not a Typewriter). In fact, I can't think of any case in which I would deliberately put in two spaces. It's better to use the formatting tools. But even so, you could use the search/find-and-replace function but use "find next" and then "replace" to look at each one before approving the change. Not as quick as "replace all," but still quicker, and more accurate, than eyeballing the document to find extra spaces and then removing them manually.

Important! In my original post I said to "select the entire document." That's actually not necessary. Just take the cursor to the top of the document and then go to "find-and-replace."


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Alan Corbo, CT  Identity Verified
Uruguay
Local time: 12:03
Member
English to Spanish
+ ...
TOPIC STARTER
Thank you Oct 15, 2007

JaneTranslates wrote:

Hi Alan,

I don't know anything about Trados, but in Word (and WordPerfect) you can select the entire document, then go to find-and-replace. In "find," hit the space bar twice. In "replace," hit the space bar once. Then tell it to replace all. Repeat the process (because sometimes there are three or more spaces) until you no longer get any results.

HTH.

Jane

[Edited at 2007-10-15 03:01]


Jane, you're genius. Thanks a lot!!!

Alan


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JaneTranslates  Identity Verified
Puerto Rico
Local time: 11:03
Member (2005)
Spanish to English
+ ...
I'm glad it helped. Oct 15, 2007

Alan Corbo wrote:

Jane, you're genius. Thanks a lot!!!

Alan


Thanks for noticing!

You're very welcome. But see John Jory's good suggestion above.

And if you want to see a real Word genius, check out Hynek Palatin's find-and-replace maneuver in answer to Cecilia's question:

http://www.proz.com/topic/86629


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