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Poll: My email inbox alone (not folders) contains:
Thread poster: ProZ.com Staff
ProZ.com Staff
Local time: 03:26
SITE STAFF
May 6, 2008

This forum topic is for the discussion of the poll question "My email inbox alone (not folders) contains:".

This poll was originally submitted by Nicole Schnell

View the poll here

A forum topic will appear each time a new poll is run. For more information, see: http://proz.com/topic/33629


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Catherine Winzer  Identity Verified
Germany
Local time: 11:26
Member (2008)
German to English
+ ...
It depends on the e-mail program... May 6, 2008

Interesting question, Nicole, I like it

I answered "less than 500". A few months ago I started using the Googlemail interface for my mails, and I "archive" all the mails that I have dealt with (just one click of a button). What is left in my inbox (currently 28 messages) are those which still require some kind of response or action on my part.

However, I also download the mails onto my computer with Outlook Express, and in that inbox I have over 5000 messages. When I was using Outlook as my main e-mail interface I tended to just leave the message in the inbox, with a few exceptions.


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Elisabete Cunha  Identity Verified
Portugal
Local time: 10:26
Member (2006)
English to Portuguese
+ ...
More than 2000 May 6, 2008

Because of the steady workload, I never seem to find time to do the clean up.

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theda  Identity Verified
Colombia
Local time: 05:26
German to French
+ ...
Less then 500 May 6, 2008

I use Thunderbird and try to keep it clean, having folders for each client and cleaning up my Inbox every 2 or 3 days. Since I have direct clients that send me small translations almost every day, I would loose track of what I have already done if I would keep everything in the Inbox. An other issue is having 3 email accounts with different customers on each...

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Jenni Jelse  Identity Verified
Sweden
Local time: 11:26
Member (2007)
English to Swedish
+ ...
As few as possible May 6, 2008

I have around 20 right now, which is about normal for me. I only keep emails that require attention in my inbox, sometimes from clients (but normally I deal with these straight away) and usually personal stuff that I will take care of later.

I keep requests for jobs I am currently working on in a separate folder, and I have separate folders for all my different clients, where I keep old emails.

I also use Outlook to help with invoicing. When I've finished a job I put the email with the PO in a special folder, when I've written the invoice (usually end of month) I move it to second folder and finally a third folder when the invoice has been sent. This works well for me.

What can I say, I like organising little things like emails when I try to put off working!


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Nesrin  Identity Verified
United Kingdom
Local time: 10:26
English to Arabic
+ ...
Ok, I get the message... May 6, 2008

I guess it's time for a spring clean!!

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Maria Castro  Identity Verified
Portugal
Member (2008)
English to Portuguese
+ ...
I need some method May 6, 2008

I answered "less than 500".
Everytime I receive emails I analyse if it's worth keeping them and for how long. The important ones I keep in folders while unfinished items are kept in the inbox.


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Lawyer-Linguist  Identity Verified
Portugal
Local time: 10:26
Dutch to English
+ ...
Two May 6, 2008

And they'll be dealt with and in relevant folders within the next half hour.

Can't handle things not being in their place - but that's OCD for you


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Frances Bryce  Identity Verified
United Kingdom
Local time: 10:26
Member (2006)
German to English
+ ...
Great question... made me smile May 6, 2008

I answered less than 500.... but I still think the 183 that I do have and 299 in my sent mail folder to be far too many. I tend to move the 'easy' ones from regular clients/translators into folders as soon as I have finished with them.... but requests for quotes/CVs/interesting trivia tend to sit in my inbox for a long time (even after I've answered them).

I generally get really fed up with it once a month and have a really good purge into folders/trash!


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Anhilgen  Identity Verified
Spain
Local time: 11:26
Member
English to German
+ ...
Just now 8 mails ... May 6, 2008

Just now there are 8 only messages in my in-box left, the rest is neatly stored away in tens of folders and sub-folders.

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LinguaLab.net
United Kingdom
Local time: 10:26
English to Norwegian
+ ...
Less than 20 May 6, 2008

I have folders for every client and freelancer, as well as for organisations I am a member of. I flag the most important messages and mark them as 'complete' and archive them once they have been dealt with. I also archive sent messages in their respective folders. A bit excessive perhaps - but I like to have "the end in sight" in my inbox!

Nina
www.lingualab.net

[Edited at 2008-05-06 16:00]


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jokerman
Germany
Local time: 11:26
English to German
+ ...
significantly more than 2000... May 6, 2008

with the oldest one being from a few years back. And over 1000 in my spam-folder on top of it all, oldest one being from less that two months ago.

I usualy delete all the messages from the spam folder every now and then - time to do it again in a minute, I suppose. However, I basicaly never delete any business related e-mails, I just read them and leave them where they are. That might look like quite a mess, but thanks to the search-feature, finding any message whenever I need it is a piece of cake really.

I do, however, try to get some logical structure into my inbox by almost always using an expressive headline for all relevant outgoing e-mails (and also change the headline accordingly when replying to messages rather that just leaving the previos headline with just an additional "AW" as most e-mail applications will do by default). That is usualy a very efficient method to support and speed up the searches.


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Eleni Makantani
Greece
Local time: 12:26
Partial member
English to Greek
+ ...
Just 6... May 6, 2008

I'm extremely tidy with things I know can get really messy if neglected... Actually, my Gmail inbox used to contain an endless list of 3 years usage. But then, a friend showed me how practical its various labels are, and ever since then, there are times when I have practically NOTHING in my inbox. I only keep in my inbox things I'm afraid I might forget if I put them in some folder.

Of course, the same doesn't apply with my sent items list, from which nothing gets deleted, as well as with the trash bin...


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Christine Andersen  Identity Verified
Denmark
Local time: 11:26
Member (2003)
Danish to English
+ ...
It's the beginning of the month... May 6, 2008

So I voted less than 500.

I leave them in the in-box and mark a few as 'unread' or with red or blue flags if I want to know where they are.

I archive private mails at once in a separate folder if I don't delete them instead - and I delete all the chit-chat from colleagues, 'job received, thanks', KudoZ, newsletters and things like that as they are finished with or before I turn off the computer - about 20-30 mails a day...

I rarely need to refer to work-related mails more than a couple of days after they arrive, but it happens, so I leave them for a couple of months just in case. It is not worth archiving them, and I can search for the sender or job number automatically if any questions do arise.

Then when I have made out my invoices at the end of the month, I delete a couple of hundred of the oldest ones that I know have been paid for, archive any that I want to keep, and tidy up.

All jobs and uncleaned files are already archived in my 'finished jobs' system, so I can find them for reference when the same client sends a new job.

But by the end of the month I have about 700 mails in the in-box again...

And the same applies to the outgoing box, except that there are not so many mails.


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MJ Barber  Identity Verified
Spain
Local time: 11:26
Spanish to English
+ ...
ummm, 3301 May 6, 2008

I never clean it out. Any I have to do anything about, I mark; the rest just stay there, except mailing lists or similar, which I delete immediately. They don't bother me at all and use up about 30% of the capacity. It's very handy for finding files, acting as a sort of backup - actually I recovered all my invoices for December after I accidentally, um, deleted them.

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