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Poll: My email inbox alone (not folders) contains: Thread poster: ProZ.com Staff
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| It depends on the e-mail program... | May 6, 2008 |
Interesting question, Nicole, I like it
I answered "less than 500". A few months ago I started using the Googlemail interface for my mails, and I "archive" all the mails that I have dealt with (just one click of a button). What is left in my inbox (currently 28 messages) are those which still require some kind of response or action on my part.
However, I also download the mails onto my computer with Out... See more Interesting question, Nicole, I like it
I answered "less than 500". A few months ago I started using the Googlemail interface for my mails, and I "archive" all the mails that I have dealt with (just one click of a button). What is left in my inbox (currently 28 messages) are those which still require some kind of response or action on my part.
However, I also download the mails onto my computer with Outlook Express, and in that inbox I have over 5000 messages. When I was using Outlook as my main e-mail interface I tended to just leave the message in the inbox, with a few exceptions. ▲ Collapse
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Elisabete Cunha 
Portugal
Local time: 10:41
Member (2006)
English to Portuguese
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| More than 2000 | May 6, 2008 |
Because of the steady workload, I never seem to find time to do the clean up.
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theda
Vietnam
Local time: 16:41
German to French
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| Less then 500 | May 6, 2008 |
I use Thunderbird and try to keep it clean, having folders for each client and cleaning up my Inbox every 2 or 3 days. Since I have direct clients that send me small translations almost every day, I would loose track of what I have already done if I would keep everything in the Inbox. An other issue is having 3 email accounts with different customers on each...
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Jenni Jelse
Sweden
Local time: 11:41
English to Swedish
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| As few as possible | May 6, 2008 |
I have around 20 right now, which is about normal for me. I only keep emails that require attention in my inbox, sometimes from clients (but normally I deal with these straight away) and usually personal stuff that I will take care of later.
I keep requests for jobs I am currently working on in a separate folder, and I have separate folders for all my different clients, where I keep old emails.
I also use Outlook to help with invoicing. When I've finished a job I put th... See more I have around 20 right now, which is about normal for me. I only keep emails that require attention in my inbox, sometimes from clients (but normally I deal with these straight away) and usually personal stuff that I will take care of later.
I keep requests for jobs I am currently working on in a separate folder, and I have separate folders for all my different clients, where I keep old emails.
I also use Outlook to help with invoicing. When I've finished a job I put the email with the PO in a special folder, when I've written the invoice (usually end of month) I move it to second folder and finally a third folder when the invoice has been sent. This works well for me.
What can I say, I like organising little things like emails when I try to put off working! ▲ Collapse
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Nesrin
United Kingdom
Local time: 10:41
English to Arabic
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| Ok, I get the message... | May 6, 2008 |
I guess it's time for a spring clean!!
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Maria Castro
Portugal
Local time: 10:41
Member (2008)
English to Portuguese
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MODERATOR SITE LOCALIZER | I need some method | May 6, 2008 |
I answered "less than 500".
Everytime I receive emails I analyse if it's worth keeping them and for how long. The important ones I keep in folders while unfinished items are kept in the inbox.
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And they'll be dealt with and in relevant folders within the next half hour.
Can't handle things not being in their place - but that's OCD for you
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Frances Bryce
United Kingdom
Local time: 10:41
German to English
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| Great question... made me smile | May 6, 2008 |
I answered less than 500.... but I still think the 183 that I do have and 299 in my sent mail folder to be far too many. I tend to move the 'easy' ones from regular clients/translators into folders as soon as I have finished with them.... but requests for quotes/CVs/interesting trivia tend to sit in my inbox for a long time (even after I've answered them).
I generally get really fed up with it once a month and have a really good purge into folders/trash!
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| Just now 8 mails ... | May 6, 2008 |
Just now there are 8 only messages in my in-box left, the rest is neatly stored away in tens of folders and sub-folders.
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LinguaLab.net
United Kingdom
Local time: 10:41
English to Norwegian
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I have folders for every client and freelancer, as well as for organisations I am a member of. I flag the most important messages and mark them as 'complete' and archive them once they have been dealt with. I also archive sent messages in their respective folders. A bit excessive perhaps - but I like to have "the end in sight" in my inbox! ... See more I have folders for every client and freelancer, as well as for organisations I am a member of. I flag the most important messages and mark them as 'complete' and archive them once they have been dealt with. I also archive sent messages in their respective folders. A bit excessive perhaps - but I like to have "the end in sight" in my inbox!
Nina
www.lingualab.net
[Edited at 2008-05-06 16:00] ▲ Collapse
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jokerman
Germany
Local time: 11:41
Member (2008)
English to German
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| significantly more than 2000... | May 6, 2008 |
with the oldest one being from a few years back. And over 1000 in my spam-folder on top of it all, oldest one being from less that two months ago.
I usualy delete all the messages from the spam folder every now and then - time to do it again in a minute, I suppose. However, I basicaly never delete any business related e-mails, I just read them and leave them where they are. That might look like quite a mess, but thanks to the search-feature, finding any message whenever I need it i... See more with the oldest one being from a few years back. And over 1000 in my spam-folder on top of it all, oldest one being from less that two months ago.
I usualy delete all the messages from the spam folder every now and then - time to do it again in a minute, I suppose. However, I basicaly never delete any business related e-mails, I just read them and leave them where they are. That might look like quite a mess, but thanks to the search-feature, finding any message whenever I need it is a piece of cake really.
I do, however, try to get some logical structure into my inbox by almost always using an expressive headline for all relevant outgoing e-mails (and also change the headline accordingly when replying to messages rather that just leaving the previos headline with just an additional "AW" as most e-mail applications will do by default). That is usualy a very efficient method to support and speed up the searches. ▲ Collapse
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I'm extremely tidy with things I know can get really messy if neglected... Actually, my Gmail inbox used to contain an endless list of 3 years usage. But then, a friend showed me how practical its various labels are, and ever since then, there are times when I have practically NOTHING in my inbox. I only keep in my inbox things I'm afraid I might forget if I put them in some folder.
Of course, the same doesn't apply with my sent items list, from which nothing gets deleted, as wel... See more I'm extremely tidy with things I know can get really messy if neglected... Actually, my Gmail inbox used to contain an endless list of 3 years usage. But then, a friend showed me how practical its various labels are, and ever since then, there are times when I have practically NOTHING in my inbox. I only keep in my inbox things I'm afraid I might forget if I put them in some folder.
Of course, the same doesn't apply with my sent items list, from which nothing gets deleted, as well as with the trash bin... ▲ Collapse
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| It's the beginning of the month... | May 6, 2008 |
So I voted less than 500.
I leave them in the in-box and mark a few as 'unread' or with red or blue flags if I want to know where they are.
I archive private mails at once in a separate folder if I don't delete them instead - and I delete all the chit-chat from colleagues, 'job received, thanks', KudoZ, newsletters and things like that as they are finished with or before I turn off the computer - about 20-30 mails a day...
I rarely need to refer to work-re... See more So I voted less than 500.
I leave them in the in-box and mark a few as 'unread' or with red or blue flags if I want to know where they are.
I archive private mails at once in a separate folder if I don't delete them instead - and I delete all the chit-chat from colleagues, 'job received, thanks', KudoZ, newsletters and things like that as they are finished with or before I turn off the computer - about 20-30 mails a day...
I rarely need to refer to work-related mails more than a couple of days after they arrive, but it happens, so I leave them for a couple of months just in case. It is not worth archiving them, and I can search for the sender or job number automatically if any questions do arise.
Then when I have made out my invoices at the end of the month, I delete a couple of hundred of the oldest ones that I know have been paid for, archive any that I want to keep, and tidy up.
All jobs and uncleaned files are already archived in my 'finished jobs' system, so I can find them for reference when the same client sends a new job.
But by the end of the month I have about 700 mails in the in-box again...
And the same applies to the outgoing box, except that there are not so many mails. ▲ Collapse
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MJ Barber
Spain
Local time: 11:41
Spanish to English
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I never clean it out. Any I have to do anything about, I mark; the rest just stay there, except mailing lists or similar, which I delete immediately. They don't bother me at all and use up about 30% of the capacity. It's very handy for finding files, acting as a sort of backup - actually I recovered all my invoices for December after I accidentally, um, deleted them.
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