| Pages in topic: [1 2] > | Poll: Have you ever forgotten to invoice your clients because you were overloaded? Thread poster: ProZ.com Staff
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This forum topic is for the discussion of the poll question "Have you ever forgotten to invoice your clients because you were overloaded?".
This poll was originally submitted by Claudia Iglesias
View the poll here
A forum topic will appear each time a new poll is run. For mo... See more This forum topic is for the discussion of the poll question "Have you ever forgotten to invoice your clients because you were overloaded?".
This poll was originally submitted by Claudia Iglesias
View the poll here
A forum topic will appear each time a new poll is run. For more information, see: http://proz.com/topic/33629 ▲ Collapse
| | | | Jocelyne S 
France
Local time: 22:59
French to English
+ ...
As far as I know, I've never forgotten to invoice a client, but I have put off doing so for a few days because I was too busy.
I generally invoice my regular clients at the end of the month, which can be anywhere between the 30th and the 8th or 10th of the following month depending on my schedule.
I always invoice new clients when I deliver or shortly thereafter.
Best,
Jocelyne
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Postponed yes, forgotten no.
| | | | Joan Berglund
United States
Local time: 16:59
Member (2008)
French to English
| didn't exactly forget | Apr 8, 2009 |
I lost a bunch of invoicing info for a particular client that I had not entered into my accounting program yet when I moved and Comcast locked me out of my mailbox and lost all my info. My system was to keep orders in my inbox until the invoice was entered into my accounting and sent. I was behind because I was so busy between work and moving, but I thought the info would be there for me - I reckoned without Comcast's efficient (not) customer service. Luckily the client had the info and paid ... See more I lost a bunch of invoicing info for a particular client that I had not entered into my accounting program yet when I moved and Comcast locked me out of my mailbox and lost all my info. My system was to keep orders in my inbox until the invoice was entered into my accounting and sent. I was behind because I was so busy between work and moving, but I thought the info would be there for me - I reckoned without Comcast's efficient (not) customer service. Luckily the client had the info and paid me. ▲ Collapse
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Samir Sami
Qatar
Local time: 23:59
Arabic to English
+ ...
| Short-term memory loss! and money loss too! | Apr 8, 2009 |
Only due to overloads (not necessarily translation), you forget to send, but this comes for only a couple of days. Then the normal process starts over.
Anyway, I believe that to forget to invoice, is much easier than to forget to get your due payment received. I hope that we won't get that message from the outsourcer with "Oh! So sorry. I forgot to pay you back". It happened to me, and I knew it was a case of "oblivion", as there have been other inquiries about payments.
... See more Only due to overloads (not necessarily translation), you forget to send, but this comes for only a couple of days. Then the normal process starts over.
Anyway, I believe that to forget to invoice, is much easier than to forget to get your due payment received. I hope that we won't get that message from the outsourcer with "Oh! So sorry. I forgot to pay you back". It happened to me, and I knew it was a case of "oblivion", as there have been other inquiries about payments.
It would be very kind of the outsourcer to send you a gentle reminder. It happens ▲ Collapse
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I didn't exactly forget to invoice. I thought I would do it at the end of the month. By that time, I had lost some cruicial info. Lost a small amount only, but learnt a valuable lesson.
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I have to confess that I have so much stuff on my plate that I often forget to invoice the small jobs. I have even let jobs slip through the cracks and never invoiced them at all. Add procrastination on top, and we're looking at my biggest problem. As you can see, I'm good at shooting myself in the foot.
Big jobs are different. I'm pretty good about those.
| | | | | forgot, made mistakes... | Apr 8, 2009 |
I forgot a couple of times, my client reminded me, but invoicing is always a mess... I send wrong invoices, wrong amounts...
I think I need to pay more attention!!
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Brandis (X)
Local time: 22:59
English to German
+ ...
| pre-invoicing... | Apr 8, 2009 |
Hi! I have learned to develop this habit since two years. The clients were getting forgetful of my services rendered and that had costed extra energy showing them the files and all the details. So I had started pre-invoicing and sending out a contract so that we both know what we are at. Brandis
| | | | Jeff Whittaker
United States
Local time: 16:59
Member (2002)
Spanish to English
+ ...
I answered NO because I always send the invoice along with the job.
| | | | Alaa Zeineldine
Egypt
Local time: 22:59
Member (2002)
English to Arabic
+ ...
| No, but postponed some | Apr 8, 2009 |
Because I have a habit of forgetting things and letting them fall through the cracks, I use two Outlook task lists to mitigate this problem. They are named "jobs" and "invoices".
As soon as an assignment is confirmed, I add it to the "jobs" list, usually by dragging and dropping the relevant email into that task list to make this as effortless as possible. I do add some key information to indicate the client and the deadline.
Once the job is completed, I add it to the ... See more Because I have a habit of forgetting things and letting them fall through the cracks, I use two Outlook task lists to mitigate this problem. They are named "jobs" and "invoices".
As soon as an assignment is confirmed, I add it to the "jobs" list, usually by dragging and dropping the relevant email into that task list to make this as effortless as possible. I do add some key information to indicate the client and the deadline.
Once the job is completed, I add it to the "invoices" list, usually by copying the same entry from the "jobs" list. Then I check it done in the jobs list. In that order.
Once I have sent an invoice, I check the entry in the "invoices" list. From that time on, the invoice is tracked by my accounting software.
As an additional memory aid, I do not remove entries from either list until payment is received. I just check them as done.
- Alaa
[Edited at 2009-04-08 21:17 GMT] ▲ Collapse
| | | | Amy Duncan (X)
Brazil
Local time: 17:59
Portuguese to English
+ ...
Jeff Whittaker wrote:
I answered NO because I always send the invoice along with the job.
This is my usual routine, too, although I do work for one client that I have to invoice once a month and I forgot a couple of times.
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Anna Katikhina
United States
Local time: 13:59
English to Russian
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Me too, I always send the invoice along with the translation. But from time to time I forget to remind the client about overdue payments.
Oh! now that I'm saying it, I'll go and remind one of them about the last payment
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I generally invoice my clients a week after sending the translation and so far I have never forgotten to do it.
Sometimes THEY "forget" to pay me for my work!!!
| | | | Nesrin
United Kingdom
Local time: 21:59
English to Arabic
+ ...
| Nice foolproof tips, Alaa | Apr 9, 2009 |
Alaa Zeineldine wrote:
Because I have a habit of forgetting things and letting them fall through the cracks, I use two Outlook task lists to mitigate this problem. They are named "jobs" and "invoices".
As soon as an assignment is confirmed, I add it to the "jobs" list, usually by dragging and dropping the relevant email into that task list to make this as effortless as possible. I do add some key information to indicate the client and the deadline.
Once the job is completed, I add it to the "invoices" list, usually by copying the same entry from the "jobs" list. Then I check it done in the jobs list. In that order.
Once I have sent an invoice, I check the entry in the "invoices" list. From that time on, the invoice is tracked by my accounting software.
As an additional memory aid, I do not remove entries from either list until payment is received. I just check them as done.
- Alaa
[Edited at 2009-04-08 21:17 GMT]
Thanks!
| | | | | Pages in topic: [1 2] > | To report site rules violations or get help, contact a site moderator: You can also contact site staff by submitting a support request » Poll: Have you ever forgotten to invoice your clients because you were overloaded? | Anycount & Translation Office 3000 | Translation Office 3000
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