Trados 5.5 and hyperlinks Thread poster: KITTY B
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KITTY B 
United States
Local time: 11:08
Member
English to Latvian
Hi,
When I clean up a Word document with Trados, it messes up hyperlinks in a TOC. When I update fields, I seem to lose them forever. How do I get them back?
Thanks in advance.
| | | | Ralf Lemster
Germany
Local time: 17:08
English to German
+ ...
| Moving the thread... | Feb 1, 2004 |
...to Trados Support.
Hi Kitty,
Can you provide some more details, please?
To start with, which Word version are you using?
When I clean up a Word document with Trados, it messes up hyperlinks in a TOC.
Are these hyperlinks (=URLs) contained in ToC entries, or are you referring to the links pointing to headings within the same document (i.e. the very ToC entries themselves)?
When I update fields, I seem to lose them forever. How do I get them back?
What kind of fields are you referring to? Could these be cross-references to other sections within the same document?
Thanks for being a bit more precise.
Best regards, Ralf
| | | | KITTY B
United States
Local time: 11:08
Member
English to Latvian
TOPIC STARTER
Dear Ralph,
I use Word 97, Trados Freelance 5.5 and Windows XP.
The table of contents (TOC) itself is a list of chapter headings (that are also links that can take you to those headings in a document when you click on them) and page numbers.
Everything works fine until I try to clean up with Trados.
When I finish the clean-up:
--links in TOC take only up (first letter in the document)
--page numbers disappear and show an error me... See more Dear Ralph,
I use Word 97, Trados Freelance 5.5 and Windows XP.
The table of contents (TOC) itself is a list of chapter headings (that are also links that can take you to those headings in a document when you click on them) and page numbers.
Everything works fine until I try to clean up with Trados.
When I finish the clean-up:
--links in TOC take only up (first letter in the document)
--page numbers disappear and show an error message (Error! Bookmark not defined)
I know that to get the page numbers back, I have to rightclick and update fields.
However, when I do that:
--links in TOC lose their blue color and do not take you anywhere in the document.
--I get the page numbers back.
Thanks for asking me to be more specific. ▲ Collapse
| | | | | Check the switches in TOC field | Feb 1, 2004 |
This is one of the possible scenarios, numbers in fields are examples only:
Display field codes (Alt+F9). Instead of TOC (or error message) you should see something like:
{ TOC \t "Heading 1,1, Heading 2,2" }
If you can see \t followed by heading style names - somebody has defined that TOC will be created automatically from appropriate styles. But:
- in English Word heading 1 = "Heading 1"
- in Polish Word heading 1 = "Nagłówek 1"
etc...
... See more This is one of the possible scenarios, numbers in fields are examples only:
Display field codes (Alt+F9). Instead of TOC (or error message) you should see something like:
{ TOC \t "Heading 1,1, Heading 2,2" }
If you can see \t followed by heading style names - somebody has defined that TOC will be created automatically from appropriate styles. But:
- in English Word heading 1 = "Heading 1"
- in Polish Word heading 1 = "Nagłówek 1"
etc...
In that case remove the \t switch with following definition and change it to:
{ TOC \o "1-2" }
This will create TOC from heading styles (no matter what is the language version of MS Word).
HTH,
Wojtek ▲ Collapse
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| What are the TOC switches? | Feb 1, 2004 |
However, when I do that:
--links in TOC lose their blue color and do not take you anywhere in the document.
--I get the page numbers back.
Can you display the TOC code field and let us know all the switches?
Wojtek
| | | | Ralf Lemster
Germany
Local time: 17:08
English to German
+ ...
| Are you using your client's template? | Feb 1, 2004 |
Hi again,
I use Word 97, Trados Freelance 5.5 and Windows XP.
The table of contents (TOC) itself is a list of chapter headings (that are also links that can take you to those headings in a document when you click on them) and page numbers.
I know - the reason for my query was that sometimes these links can contain a hyperlink (URL).
Everything works fine until I try to clean up with Trados.
Well, as long as you don't touch the ToC, there's nothing that can go wrong, really.
When I finish the clean-up:
--links in TOC take only up (first letter in the document)
--page numbers disappear and show an error message (Error! Bookmark not defined)
ToC entries usually only reflect what's happened somewhere else in the document (specifically, what's happened to the headings the ToC is set to display). Have you checked one or two headings (before and after cleanup)? What formatting template is used for these (e.g. "Heading1", or something non-default)?
I know that to get the page numbers back, I have to rightclick and update fields.
Not quite - you will need to update the entire ToC, since you will have changed the headings by translating them.
However, when I do that:
--links in TOC lose their blue color and do not take you anywhere in the document.
--I get the page numbers back.
Difficult to say without looking at the document, but my take on this is that the ToC definition has been customised - unless you obtain the .dot template file used by your client, there's no way to restore this format (unless you manually re-build it). OTOH, if that's the problem, your client should be able to restore the ToC with a couple of clicks.
Thanks for asking me to be more specific.
That's a habit I've developped here...
HTH, Ralf
| | | | Ralf Lemster
Germany
Local time: 17:08
English to German
+ ...
Hi Wojtek,
Good point - a localised Word version could be another source of the problem (although I never had that issue with the ToC, but very frequently with other cross-references).
Best regards, Ralf
| | | | KITTY B
United States
Local time: 11:08
Member
English to Latvian
TOPIC STARTER | More specifications | Feb 1, 2004 |
Thank you for your answers!
These are the codes in the Table of Contents:
{ TOC \o "2-3" \h\z\t "Heading 1,1"}
{TOC \h\z\t "Caption \c}{TOC\h\z\c "Table"}
And for headings in the document I have this:
{SEQ Chapter}{SEQ SecTwo \R\H}
All codes for TOC and later in the headings in the document stay the same before and after the clean-up.
I did not create any of the codes. They are in the English document that came from m... See more Thank you for your answers!
These are the codes in the Table of Contents:
{ TOC \o "2-3" \h\z\t "Heading 1,1"}
{TOC \h\z\t "Caption \c}{TOC\h\z\c "Table"}
And for headings in the document I have this:
{SEQ Chapter}{SEQ SecTwo \R\H}
All codes for TOC and later in the headings in the document stay the same before and after the clean-up.
I did not create any of the codes. They are in the English document that came from my client. Therefore, I do not think I should change them.
Could this be because I am still using Word 97? Could there be any other reason (incorrect setting in Word or Trados Workbench)?
Thanks again,
Kitty B. ▲ Collapse
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Ralf Lemster
Germany
Local time: 17:08
English to German
+ ...
Hi again,
All codes for TOC and later in the headings in the document stay the same before and after the clean-up.
...as one would expect. Do the links work after you updated the ToC?
I did not create any of the codes. They are in the English document that came from my client.
True, but the formatting is very likely in the template used by your client - did they send that one, too?
Could this be because I am still using Word 97?
Possibly, but not necessarily - I used Office 97 up until a few months ago myself.
Could there be any other reason (incorrect setting in Word or Trados Workbench)?
Don't think so, TBH - although I cannot be sure without having seen the document.
Once again - did your client furnish a template with the file to be translated? Which template is linked to the document ('Tools - Templates and Add-ins')?
Best regards, Ralf
Thanks again,
Kitty B.
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First of all - make a backup of the file before you start any modifications. If the solution is not appropriate, you will just restore original version.
Try to change the first TOC field into:
{ TOC o "1-3" hz}
(remove t switch with style name, change 2-3 into 1-3).
Then update the field and switch the field codes (Alt+F9). If you see some strange Ref items instead of page numbers, press Alt+F9 two more times.
HTH,
Wojtek
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