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Trados changes formatting in Word docs, how to solve?
Thread poster: Frank Hansen

Frank Hansen  Identity Verified
Denmark
Member (2006)
English to Danish
+ ...
Dec 22, 2007

Hi All,
I’m quite new to Trados and have now a few times had the problem that Trados (or Word) is changing the formatting in my Word documents during translation. I have been looking through the menus in Workbench but I can’t see how to keep the original formatting. I simply need Trados (or Word) to keep the document as it is and do absolutely nothing with is formatting. Is there anyone who can tell me how to work with Trados this way? Of course, this might be originating from Word in my Office XP, if this is the case I would be really happy to know how to create a work-around in Word in Office XP. Thanks a lot in advance!!
Best,
Frank Hansen
Danish Translator


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Vito Smolej
Germany
Local time: 12:39
Member (2004)
English to Slovenian
+ ...
i) would need examples and ii) would switch to TagEditor Dec 22, 2007

Trados (or Word) is changing the formatting in my Word documents during translation.

I dont have any bad experiences in this regard (or maybe I have succeeded to igore them;). An example or two would be welcome. Have you tried working with RTF format? It should not make a difference and it is more sturdy and faster than using DOC.

Maybe switching to TagEditor would improve the situation, because then the editing tool (i.e. Word) is excluded from the process.

Regards

Vito


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mustafa karabiber  Identity Verified
Local time: 13:39
English to Turkish
+ ...
To keep the original fonts... Dec 22, 2007

On the Workbench, select File>Setup>Fonts, then on the dialog box select appropriate option/font.

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Frank Hansen  Identity Verified
Denmark
Member (2006)
English to Danish
+ ...
TOPIC STARTER
No solution yet..complex coding might be the issue Dec 24, 2007

Hi Vito and Mustafa,
Thanks for your replies. The documents Im working on are full of coding and the Reveal Formatting feature in Word shows some Direct Coding which I do not know what is. Anyway, my idea now is that this issue might relate to the Normal.dot file used at creation of that document plus maybe a Style Sheet AND on top of that what Mustafa is referring to, that Font feature i Trados. Another idea is that it also relates to Autoformatting of some kind in Word or some mix related to the use of different languages and different Word versions on the document since the font changes are applied in the documents only when the translated segment is saved.
Kind of interesting problem:-)
Thanks again!
Best,
Frank Hansen


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Steven Capsuto  Identity Verified
United States
Local time: 06:39
Spanish to English
+ ...
This has been a problem with Trados for years Dec 24, 2007

Fixing the font setup in Workbench sometimes works but often does not. The only solutions that seem to work consistently are:

1) Translate the document in TagEditor.

or

2) Translate in Workbench and then manually reformat the target document after cleanup.

[Edited at 2007-12-24 16:02]


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PRG

Local time: 12:39
This is more a Word problem than a Trados problem Apr 1, 2008

I've noticed this a lot - it's basically when Word doesn't properly recognize the font style of a particular segment of text. This can be due to complex font support, where the segment is defined as bold for asian or complex text, but non-bold for latin.

If your document is large, and you can foresee this kind of problem, it may help to clean up such formatting differences BEFORE translating, if you prefer to work within word (which I do prefer). But if the list of available formatting is as long as the document, then go with TagEditor.

For example (using my own formatting definitions for demonstration here!):
{CR}
{Arial, 12 pt, (Complex) Bold, Auto}This sentence starts out loooking normal non-bolded text and then has a {Arial, 12 pt, Bold, Auto}bold segment {\B}{Arial, 12 pt, Auto}in it, and then continues on as normal.{CR}
{CR}

After a special operation with this paragraph (such as a Trados macro), it will look like this instead:

{Latin, Arial, 12 pt, (Latin) Bold, Auto}This sentence starts out loooking normal, and then has a bold segment{/B}{(Latin) Arial, 12 pt, Auto}in it, and then continues on as normal.{CR}
{CR}

Which obviously makes no sense, but that's the way Word handles its font-styles. If there's an easy way to fix it, it'll be within Word - but I don't know it, sorry.

Peter


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