Counting words in MS Word: alternative results (need advice)
Thread poster: uFO
| | uFO
Local time: 01:35
Korean to English
I've just found out that there are two ways to count words in MS Word documents, and, surprisingly, they yeild different results.
Usually when I count words, I use Tools/Word Count. But today when I was double-checking the word count for an invoice, I looked at the file's Properties/Summary without opening the file and was quite surprised to see about 100 words extra (in a 3000-word document with no footnotes or headers).
So my technical question is, does anyone know where these extra words come from?
And also which word count do you use for invoicing purposes?
| | PAS
Local time: 06:35
English to Polish
The document I'm working on now shows exactly the same numbers for all "categories" (words, paragraphs, chars. w. spaces and w/o spaces).
I use Office 2000.
To answer the other question, I have only and always used the document statistics command in the tools menu of Word.
update: I have just opened another document (my wife's, so I know it was not "word-counted") and the numbers are identical again...
[Edited at 2004-09-01 17:12]
| | Heinrich Pesch
Local time: 07:35
Finnish to German
| Use wordcount macro || Sep 1, 2004 |
This posting has macros for both wordcount and charcount. They count also text in textboxes, which can be a substantial part of the translatable text.
| | Kirill Semenov
Local time: 07:35
English to Russian
| Opens new horizons for me... ;-) || Sep 1, 2004 |
Hmm, I always count words using File->Properties->Statistics.
It shows the number of words, the number of symbols with and without spaces and so on.
I failed to find Tools->Word Count option, though -- maybe, because I use a Russian version of MS Office SP1.
| Heisenbergs uncertainty principle in Word || Sep 1, 2004 |
In the properties my doc file had 111 words, in the word count 101.
When I saved the file after counting the words, both were 101.
So the observation changed the results, like in Heisenbergs theory
Anyway, it makes no difference to me, because I use the word count determined by the translation tool I agreed upon with the client. Any tool will yield different results because of different counting criteria.
[Edited at 2004-09-01 21:48]
The counts provided in the statistics boxes are summaries that are saved in the document properties. These statistics are only updated when you run 'wordcount' from within the document then save the file again.
If you modify the document then save without running a word count, the summary will be incorrect.
As a test, create a new document and type the words from one to twenty, save it, and look at the summary properties in 'File/Open'. Mine gives me a count of 19. Count the words inside word and I get 20, save the document then check the summary in 'File/Open' again and it now says 20.
As an agency, we have always had problems with word counts. Word counts differently to, say, Trados. Even different versions of Word can produce different counts for the same document. The plot only thickens when you start comparing Word's word counts to programs like Quark or FrameMaker.
[Edited at 2004-09-03 20:48]