Interpreters: travel time
Thread poster: simona_dv

simona_dv  Identity Verified
Germany
Local time: 10:02
English to Italian
+ ...
Nov 12, 2013

Hi all,

sorry for the silly question but how do you calculate travel time for interpreting jobs?

I've been asked to work at a two-day conference away from where I am based (A), and the conference is held in a different city (B and C) on each day. This means I will have to travel from A to B the day before the conference (in the afternoon as it's a five-hour journey by train), stay at a b&b or so, work in B on day one, travel from B to C at the end of day one, sleep at C, work in C on day two and travel from C back to A at the end of day two.

How much would you charge for travel time in this particular situation, given that for 12 hours of effective work I will have to be away from home for almost two and a half days?

Should I ask for a lump sum for work time + travel time, or should I calculate my travel time as a percentage of the work time?

Thanks everyone!


[Edited at 2013-11-12 01:37 GMT]


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ATIL KAYHAN  Identity Verified
Turkey
Local time: 11:02
Member (2007)
Turkish to English
+ ...
Cost of Travel Nov 12, 2013

I would claim for the total cost of travel including everything (i.e. cabs, etc) plus the total cost of meals and hotel. Then again, that is how I would do it. Yours (going by the hours) is a different approach.

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Diana Coada  Identity Verified
United Kingdom
Local time: 09:02
Portuguese to English
+ ...
The cost of travel has to be reimbursed anyway, Nov 12, 2013

but you also have to charge for the travel time itself. Some interpreters charge 50% of their day rate, others more. You have to decide what is reasonable on a case by case basis.

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simona_dv  Identity Verified
Germany
Local time: 10:02
English to Italian
+ ...
TOPIC STARTER
Thanks Nov 12, 2013

Thanks for your replies, but I've got more questions.
I'm not familiar with travel time expenses as I've always worked where I am based.

Do I have to calculate just the hours I will spend on a train (7 or 8) or the whole time I'll be away from home for the conference?

Obviously I will have different criteria for one or the other option

Thanks so much again!


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Valery Shapovalenko  Identity Verified
Ukraine
Local time: 11:02
English to Russian
+ ...
Various Approaches Nov 12, 2013

1. You charge 100% (or 50, depends from you but bear in mind, you could have worked in spite of traveling) for time in travel from home to hotel AND back home (in case of arrival the day before), plus your travel costs (train/flight/bus +cab) AND hotel costs. Apart from these you charge for the job done.


simovalley wrote:

Thanks for your replies, but I've got more questions.
I'm not familiar with travel time expenses as I've always worked where I am based.

Do I have to calculate just the hours I will spend on a train (7 or 8) or the whole time I'll be away from home for the conference?

Obviously I will have different criteria for one or the other option

Thanks so much again!


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Tim Friese  Identity Verified
United States
Local time: 03:02
Member (2013)
Arabic to English
+ ...
Travel expenses + travel time Nov 12, 2013

Like others, I would charge between 50 and 100% of my hourly rate for time spent traveling in addition to all traveling costs - meals, hotel, car rental, gas, etc. Ultimately, you are free to set your own terms.

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heart2005
Ukraine
It depends Nov 12, 2013

It seems to me that time we spend on travellig from place 1 to place 2,3 should be paid as well. It can be less paid, but still. We spend time, and time is money.

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Henry Hinds  Identity Verified
United States
Local time: 02:02
English to Spanish
+ ...
Two and one half days Nov 13, 2013

Charge for two and one half days at your normal daily rate, that is the time you are giving them, and you do not knock anything off because it is travel time. It is time that would otherwise be spent earning money at your full rate.

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Tahira Rafiq  Identity Verified
United States
Local time: 01:02
Member
English to Urdu
+ ...
its up to you to demand whatever you need to charge Nov 13, 2013

In case of on site interpretation, that is obviously yours, some companies pay $.565/ mile. This rate may vary from state to state but meals& hotel must be included as per your case.

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simona_dv  Identity Verified
Germany
Local time: 10:02
English to Italian
+ ...
TOPIC STARTER
Thanks Nov 13, 2013

Thanks everyone for your help!

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Interpreters: travel time

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