Do you charge different rates for different document types?
Thread poster: autor

autor  Identity Verified
Portugal
Local time: 19:24
Member
Portuguese to English
+ ...
Apr 5, 2010

Hi,

Most agencies expect to pay the same rate, whatever the document - nicely ordered M/S Word document containing only text, poorly formatted PDF conversion, PowerPoint presentation full of tables, or even a barely legible PDF document.

I find that 1,000 "words" in the most "translator-friendly" format can take half the time to complete than 1,000 "words" in the most "translator-unfriendly" format.

Of course there is always the option of turning down the "slow" work, but I wonder if anyone else regularly manages to to apply a scale of charges.


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Claire Cox
United Kingdom
Local time: 19:24
French to English
+ ...
Surcharges Apr 5, 2010

Yes, I apply a surcharge for Powerpoint documents or pdf files involving a lot of conversion work. It's amazing how soon clients come up with a Word file when they know you apply a surcharge!

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Samuel Murray  Identity Verified
Netherlands
Local time: 20:24
Member (2006)
English to Afrikaans
+ ...
No, not really Apr 5, 2010

autor wrote:
I wonder if anyone else regularly manages to to apply a scale of charges.


Because of CAT, it doesn't take me longer to translate a complex PowerPoint file than a simple MS Word file. I do, however, tell clients that I can't guarantee formatting preserved when it comes to more complex formats. Luckily I get very few PDF files for translation and I'm able to get away with charging the same rate for it even if I need to reformat it.


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xxxAguas de Mar
Just like Claire Apr 5, 2010

A surcharge for converting PDFs into Word to be able to work on them. And if the job takes longer than an hour, they I charge by the hour.

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Kitty Maerz  Identity Verified
Germany
Local time: 20:24
English to German
+ ...
I do take it into account Apr 5, 2010

I work mostly for direct clients and therefore am not locked as much into a "usual" or "agreed upon" rate. Instead, I usually get sent the document before making a cost estimate. When making the cost estimate, I do of course consider the difficulty that the file format will pose - just as I consider the overall difficulty of the text or the number of repetitions. The overall price I charge generally reflects the amount of time I expect to spend on the translation.

However, when working for a client that has a "regular" rate, I would probably hesitate to charge extra for the document type unless it is truly horrible and will slow me down significantly (e.g. barely legible handwriting or a huge PowerPoint-file).


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Pablo Bouvier  Identity Verified
Local time: 20:24
German to Spanish
+ ...
Do you charge different rates for different document types? Apr 5, 2010

autor wrotenear the doubics is le:

Hi,

Most agencies expect to pay the same rate, whatever the document - nicely ordered M/S Word document containing only text, poorly formatted PDF conversion, PowerPoint presentation full of tables, or even a barely legible PDF document.

I find that 1,000 "words" in the most "translator-friendly" format can take half the time to complete than 1,000 "words" in the most "translator-unfriendly" format.

Of course there is always the option of turning down the "slow" work, but I wonder if anyone else regularly manages to to apply a scale of charges.


Yes, I charge near the double for complex file formats like pdf or graphics. I have two reasons to do that:

a) The client will not be too lazy to send a pdf saying to me he does not know the password and so far, if he has the file in the original format as this will save him 50 % of the translation cost.

b) To translate graphics is even more uncertain. You never know how much time you will need, neither if the graphic seems more to an onion (has a lot of layers) as to a manageable graphical format. Doubling the price ensure me at least to be able to write down the time I invested.


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