Terms and conditions for invoice
Thread poster: Manuel Rodriguez

Manuel Rodriguez  Identity Verified
Mexico
Local time: 23:50
Member (2006)
English to Spanish
+ ...
Oct 4, 2011

Hello all,

I was just wondering if the following "terms and conditions" which I have included in my invoice template are fair or violate any industry standard.

"This contract is exclusively between MyName (the Translator) and the person or company (the Client) named in the “Bill To” section herein. If the Client is an agency working on behalf of a third party, the Client will hold the Translator harmless if said third party defaults on its payment to the Client. Failure to comply with the Due Date will result in a 15% surcharge of the Total amount for each day that the payment is overdue."

Also, should one allow for a "grace period" when it comes to payment deadlines? Would that be an indication of a translator's flexibility or lack of seriousness?

Thanks for the help!


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Wolfgang Vogt  Identity Verified
Germany
Local time: 08:50
English to German
+ ...
Algunos recursos interesantes Oct 4, 2011

Hola Manuel, aquí te dejo un link de un círculo de traductores en Argentina:

http://www.ctps.org.ar/recursos.asp

Quizas te puede interesar la parte de los modelos de facturas.

Saludos
.-Wolfgang


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Manuel Rodriguez  Identity Verified
Mexico
Local time: 23:50
Member (2006)
English to Spanish
+ ...
TOPIC STARTER
1 percent a month? Oct 4, 2011

Thanks, Wolfgang, that is a wonderful resource page you have. However, I think 1% surcharge a month for overdue payments is much too low. Unless that is just an example of what one might include in one's invoices?

Thanks!


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Wolfgang Vogt  Identity Verified
Germany
Local time: 08:50
English to German
+ ...
you're probably right Oct 11, 2011

Here's another link with general info about late payment in the UE:

http://ec.europa.eu/enterprise/policies/single-market-goods/fighting-late-payments/index_en.htm

I usually charge 10% for late payments plus the percentage that applies according to the UE.
I do not know about the situation in Mexico or the US, however.

Regarding the grace period, if the client responds my reminders and pays within a reasonable time I won't charge any fees for late payment. Though it may be helpful to remind them that if they don't pay now it'll be much more expensive for them later.


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Manuel Rodriguez  Identity Verified
Mexico
Local time: 23:50
Member (2006)
English to Spanish
+ ...
TOPIC STARTER
Thanks a bunch! Oct 11, 2011

I think I'm gonna change the surcharge to 10% in my invoices from now on. Seems more reasonable to me. And since no one else has found anything grossly wrong with my "terms and conditions", I'm gonna assume that it's fine as is.

Thanks again!


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Samuel Murray  Identity Verified
Netherlands
Local time: 08:50
Member (2006)
English to Afrikaans
+ ...
Can't put it on the invoice Oct 11, 2011

Manuel Rodriguez wrote:
I was just wondering if the following "terms and conditions" which I have included in my invoice template are fair or violate any industry standard.


It violates logic. The invoice is sent after the agreement with the client has been made, so you can't add extra terms on the invoice that the client hasn't agreed to already.

At best you can put a reminder on the invoice about what was agreed (or about what you believe the standard practice of your country is), but you won't be able to enforce your late-fee, for example.


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Manuel Rodriguez  Identity Verified
Mexico
Local time: 23:50
Member (2006)
English to Spanish
+ ...
TOPIC STARTER
I'm not sure about that Oct 11, 2011

Hi Samuel,

I can think of at least two scenarios where one can put those terms and conditions in an invoice.

1) The agreement is made with the invoice (the client can accept or reject the invoice)
2) The invoice merely re-states what was agreed to before

I guess No. 2 agrees in part with what you say in your second paragraph, but I don't see why one can't enforce a late fee.


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