How to write an invoice
Thread poster: Elisabetta De Martino (X)

Elisabetta De Martino (X)
Local time: 10:57
German to Italian
+ ...
May 30, 2005

Could anybody tell me how to write a standard invoice in English?


Almir Comor MITI  Identity Verified
Bosnia and Herzegovina
Local time: 10:57
Member (2004)
English to Croatian
+ ...
MS templates May 30, 2005

Hi Elisabetta,

If you use MS Office, you could check Microsoft's Office website, where you can find a lot of templates (readymade invoices). This is the address:



Local time: 09:57
Link May 30, 2005


You can browse and download several invoice templates (and other useful documents) at .

They're usually very basic but at least you'll get some clues.

Sorry, I obviously hadn't seen Almir's message when I wrote mine... but it's funny that both of us have written the same link at the same time.

[Edited at 2005-05-30 12:16]

[Edited at 2005-05-30 12:16]


Samuel Murray  Identity Verified
Local time: 10:57
Member (2006)
English to Afrikaans
+ ...
Make sure it contains all the details Jun 1, 2005

Elisabetta De Martino wrote:
Could anybody tell me how to write a standard invoice in English?

Just make sure it says "invoice" at the top, contains identifying details about the job, the price, the date of the invoice, and the contact details of both client and translator. Optionally add stuff like payment deadline and bank transfer details.

Some clients are convinced that unless an invoice is printed on an official-looking letterhead, that it is invalid, but what is the definition of an "official-looking" letterhead anyway?icon_smile.gif



Date: 01-06-2005

From: Your name and contact details

To: Your client's name and contact details

Job: Details of the job to identify it

Total: The amount owed


If anyone disagrees with me, please reply.


Christopher RH
Local time: 10:57
French to English
As Samuel said... Jun 2, 2005

Absolutely agree with Samuel.

I harbour an instinctive dislike for all MSOffice templates, but they do give useful clues for the kind of things you could include.

Don't forget the VAT either: if the client is outside the EU, then you should state that VAT does not apply. If in the EU but outside Austria, you need to state the client's VAT code on the invoice if you want to bill them the ex-VAT amount or, if you are personally exempt from VAT, you should state that.


Elisabetta De Martino (X)
Local time: 10:57
German to Italian
+ ...
thanks! Jun 2, 2005

Thank you all. I wrote my invoice and sent it. It was accepted as "complete"!


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How to write an invoice

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