Counting all text in PowerPoint
Thread poster: xxxIanW
xxxIanW
Local time: 08:29
German to English
+ ...
Aug 24, 2003

Morning all,

I've just stumbled upon a way of counting all the text in a PowerPoint file - including text boxes, embedded text etc.

Simply convert the PPT into a PDF file (if you have Acrobat Writer, one of your print options should be to create a PDF file).

When you have your PDF file, you can copy all the text into a Word file. By displaying it with two pages facing, you can copy all text out in one go - my version is in German, but in English I think it's called "View/Continous facing".

Another advantage of this is that you don't have to change the language of each chart as is sometimes the case - you can simply turn off the spell-check function and do it in Word when you've finished.

I'm sure lots of people are already aware of this way, but I thought it was worth sharing with those who aren't. By the way, I tried to search the forums to see if this was already mentioned, but the search function isn't working for me at the moment (see a few posts ahead).

All the best


Ian


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protolmach  Identity Verified
United States
English to Russian
+ ...
You could also go to File, then Properties, then Statistics. Aug 24, 2003

I believe you get correct count of all words.
Best,
Elana


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xxxIanW
Local time: 08:29
German to English
+ ...
TOPIC STARTER
Re Elana's comment Aug 24, 2003

Hi Elena,

No, that isn't always true - this often ignores text boxes or embedded text and must always be checked carefully. The beauty of the PDF method is that it picks up everything.

All the best


Ian


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Noemi Carrera  Identity Verified
Spain
Local time: 08:29
Member (2003)
English to Spanish
Thanks a lot Ian! Aug 24, 2003

It will be really useful the next time I work with PowerPoint files. I always wondered if there was a way to count all the words included in text boxes...Are you sure it also works with embedded tables and objects?

Regards,

Noemí


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Jana Teteris  Identity Verified
United Kingdom
Local time: 07:29
Latvian to English
+ ...
Practicount Aug 24, 2003

Practicount is also a useful tool for counting all words/textboxes in Powerpoint. A trial version can be downloaded from www.practiline.com

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Jean-Paul STRUYVEN
Canada
Local time: 02:29
English to French
Counting all the text in PPT... Sep 6, 2003

Ian Winick wrote:

Morning all,

I've just stumbled upon a way of counting all the text in a PowerPoint file - including text boxes, embedded text etc.

Simply convert the PPT into a PDF file (if you have Acrobat Writer, one of your print options should be to create a PDF file).

When you have your PDF file, you can copy all the text into a Word file. By displaying it with two pages facing, you can copy all text out in one go - my version is in German, but in English I think it's called "View/Continous facing".

Another advantage of this is that you don't have to change the language of each chart as is sometimes the case - you can simply turn off the spell-check function and do it in Word when you've finished.

I'm sure lots of people are already aware of this way, but I thought it was worth sharing with those who aren't. By the way, I tried to search the forums to see if this was already mentioned, but the search function isn't working for me at the moment (see a few posts ahead).

All the best


Ian


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xxxjmd  Identity Verified
Local time: 08:29
English to Slovenian
+ ...
use cutepdf printer instead of acrobat Sep 10, 2003

As a matter of fact, this has already been mentioned a while ago
You don't need a complete Acrobat package to do this. Cutepdf printer (enter the name in google)is free and very simple to use.
If you have Acrobat 4.05 and its export add-on, Access 4.05, you can also export the text. Practicount does not count all the text.


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María Teresa Taylor Oliver  Identity Verified
Panama
Local time: 01:29
English to Spanish
+ ...
Would this also work with MS Word? Sep 19, 2003

I know Word has a word count tool, but my document has over 50 pages, and 2 to 3 text boxes per page. And I'm not sure if the word count tool in MS Word counts text in text boxes.

Come to think of it, would this work in other sofware, as Excel, perhaps?

Thanks for the tip. I'm gonna go try it out!

~*T.*~


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rwindman
English to Spanish
RE: Ian's pdf count-- "Notes" included? Feb 12, 2005

Ian, does your word count technique, via pdf, include any "notes" in the Powerpoint file?
Regards, Russ


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xxxIanW
Local time: 08:29
German to English
+ ...
TOPIC STARTER
Notes pages too Feb 13, 2005

Hi Russ - yes, if you select the notes in the print option (like if you were going to print them out on paper).

All the best


Ian


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eirinn  Identity Verified
France
Local time: 08:29
English to French
+ ...
I use AnyCount Mar 3, 2005

It's not free, but costs only 19 (euros or dollars, I forgot) and for the time it saves me, it's not expensive. It is handy to figure the amount of work and the number of words to put on the invoice.
It also supports other formats. It can counts words in pdf too, but you have to have Acrobat 5.x "only".

You can try it for a short time. So you can always use it for your big file.


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