Best format in which to receive Word files?
Thread poster: Andrew Stucken

Andrew Stucken
United Kingdom
Local time: 02:40
German to English
Jul 11, 2009

I recently avoided an unfortunate situation when a subcontractor returned a job (Turk>En) to me which he had done in Word 2007.

I am still using Office 2000 (works fine and I refuse to waste my hard earned profits on making Microsoft even richer). I also have Open Office 3.0.

Word 2000 failed to display some of the characters properly (within names on the TT - a marriage certificate). On asking for a PDF of the text I saw that I had avoided a disaster by not sending the Word version to the client.

Therefore to avoid future problems like this I was pondering the best solution.

Do I really need to spend big money on the latest version of MS Office?

Is it enough to specify a delivery format such as .rtf or .doc (or indeed .odt in OpenOffice)?

Will .rtf and .doc be foolproof?

TIA

[Edited at 2009-07-11 13:03 GMT]


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Lars Jelking  Identity Verified
Israel
Local time: 04:40
Member (2006)
English to Swedish
+ ...
Go to Microsoft on this link Jul 12, 2009

http://www.microsoft.com/downloads/details.aspx?familyid=941B3470-3AE9-4AEE-8F43-C6BB74CD1466&displaylang=en

You may have to copy the address and paste in your web browser.


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Andrew Stucken
United Kingdom
Local time: 02:40
German to English
TOPIC STARTER
Thanks - and a further question Jul 12, 2009

Thanks for this.

Is it nevertheless possible for Word 2007 users to save in .doc and .rtf formats and for these to be compatible with Word 2000?

TIA


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Stanislaw Czech, MCIL  Identity Verified
United Kingdom
Local time: 02:40
Member (2006)
English to Polish
+ ...
RTF is usually the safest format for exchanging such documents Jul 12, 2009

Of course it is also possible to save in Office 2007 files as *.doc.

There is also a plug-in which allows to open docx files in Office XP http://www.microsoft.com/downloads/details.aspx?FamilyId=941b3470-3ae9-4aee-8f43-c6bb74cd1466&displaylang=en
however probably it is not going to work in Office 2000.

To view (but not edit) a docx you can use free Word Viewer - more information here: http://labnol.blogspot.com/2007/10/microsoft-releases-word-2007-viewer-for.html

Best Regards
Stanislaw


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Heinrich Pesch  Identity Verified
Finland
Local time: 04:40
Member (2003)
Finnish to German
+ ...
Try Open Office Writer Jul 12, 2009

I have no experience with MS Office 2007, but I believe OO can handle them, that means open and save in Word 2000-format (doc) or rtf.
I usually prefer doc-format, since rtf is a waste of disc space and throws up problems in OO, depending on the system configuration.
Writer can also convert to pdf on the fly.

Hope it works!
Regards
Heinrich


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esperantisto  Identity Verified
Local time: 05:40
Member (2006)
English to Russian
+ ...
OpenOffice.org can be a solution, of course, but Jul 13, 2009

if you can’t require an ODT document from you subcontractor, you’d better use a separate odf converter that produces in some cases better results as compared to OOo’s own filter of MS Office 2007 file formats. And upgrade to OOo 3.1, it looks to have some improvements as for format conversion.

[Edited at 2009-07-13 06:29 GMT]


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Andrew Stucken
United Kingdom
Local time: 02:40
German to English
TOPIC STARTER
Thanks everyone Jul 13, 2009

All useful information.

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Hynek Palatin  Identity Verified
Czech Republic
Local time: 03:40
English to Czech
+ ...
Microsoft Office Compatibility Pack Jul 13, 2009

Stanislaw Czech wrote:

There is also a plug-in which allows to open docx files in Office XP http://www.microsoft.com/downloads/details.aspx?FamilyId=941b3470-3ae9-4aee-8f43-c6bb74cd1466&displaylang=en
however probably it is not going to work in Office 2000.


The Compatibility Pack works in Office 2000 too (see the System Requirements).


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francishunger
Local time: 03:40
English to German
Sometimes creating a zip archive helps Jul 17, 2009

Hi,

when experiencing problems with character sets in Word, especially after files have been sent by Email, I'm asking the sender of the file, to first put the file into an ZIP archive and then attach the (encapsulated) ZIP file to his/her mail programm. Then you have to unpack it on your local computer again. This helps to avoid encoding problem caused by some Email programs or PC to Mac transfer. This is just an additional hint to what has been discussed above and works with all kind of files - doc, docx, rtf, odf

Hope it helps,

Francis

P.S. if you can get hold of an educational version of MS Office, it shouldn't be so expensive. But why not switch to Open Office which can read and write all of the above formats?!


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Andrew Stucken
United Kingdom
Local time: 02:40
German to English
TOPIC STARTER
Thanks Francis, good suggestion. Jul 18, 2009

Yes that is a good call. I wish I had known that years ago when I was starting out - then I would have saved so much trouble with clients using Macs (I'm on PC).

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