How to extract language specific text (english) from a word document
Thread poster: Joris Bogaert

Joris Bogaert  Identity Verified
Italy
Local time: 21:38
Italian to Dutch
+ ...
Sep 17, 2010

Hello,

I have 7 big word files (.doc) to translate, but only some sentences need to be translated (the rest is already in the target language). The client does not have an extract of the text, as the client inserted the new English sentences between the lines of the previous manual.

Is there any macro or other way to extract the English text (to one to be translated) and/or to ignore the previous translated text automatically in order to accelerate the translation work process?

Thanks!


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Attila Piróth  Identity Verified
France
Local time: 21:38
Member
English to Hungarian
+ ...
It is possible if the language attributes are correctly set Sep 17, 2010

Word's "Find and replace" function can help if the appropriate language has been set for the text parts. To check this, move the cursor to an English part, and verify what language is set, then do the same for Spanish.

If the language attribute of English text parts is English, and that of Spanish text parts is Spanish, all you need to do is delete everything that is marked as Spanish. (Alternatively, you can also modify the style of Spanish text parts to non-translatable, for example light gray highlight for Wordfast. If you need more guidance in this, let me know.)

To delete Spanish text parts, use the "Find and replace" option. Leave the "Find what" field empty, and click on "More", "Format", "Language" and select "Spanish". Leave the "Replace with" field empty, and do not set any extra properties there. Click on "Change all" and presto, you have removed all Spanish text parts!

Attila


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FarkasAndras
Local time: 21:38
English to Hungarian
+ ...
Probably not Sep 17, 2010

Unless the two languages are differentiated in some way (language properties set like Attila said, or different font type, size, colour etc.) you won't be able to separate them automatically.
You'll have to read the text and skip what you don't have to translate.


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Joris Bogaert  Identity Verified
Italy
Local time: 21:38
Italian to Dutch
+ ...
TOPIC STARTER
Solved! Sep 17, 2010

Thanks Attila, this was exactly what I needed. It worked fine!

Thanks again,
Joris


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Soonthon LUPKITARO(Ph.D.)  Identity Verified
Thailand
Local time: 02:38
Member (2004)
English to Thai
+ ...
Word 2003: select similar format Sep 18, 2010

Word 2003 was more simple for me in this case. I selected the language to translate. Right click to "Select all/highlight similar formats". Word highlighted all those words. I painted the highlighting color and translated them. [This may fail if it is in the case Attila writes above: no difference in format!].

Advanced Find and Replace Strings in Word can be useful: few people use it, however. Do search on Word Help or Internet search.

Soonthon Lupkitaro


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How to extract language specific text (english) from a word document

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