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Optional line breaks in Word
Thread poster: MandyT

MandyT  Identity Verified
English to German
Feb 26, 2005

Hi,

Can anyone tell me how I can insert an optional line break in Word 2003?

Due to insufficient space, at the moment my text reads

xxx/yyy
yy

I want it to read

xxx/
yyyy

however, if more space is made available (by increasing the column size), it should read again xxx/yyyy on one line.

I assume I need to insert an optional line break or an optional space after the slash, but don't know how.

Thanks for your help

Mandy


 

Jeff Allen  Identity Verified
France
Local time: 05:33
Multiplelanguages
+ ...
line break Feb 26, 2005

Isn't that CTRL + ALT + Space

Jeff


 

Jerzy Czopik  Identity Verified
Germany
Local time: 05:33
Member (2003)
Polish to German
+ ...
No, it ain´t Feb 26, 2005

Manual line break: CTRL+SHIFT+ENTER
In Search&replace put "^l" (without quoting marks), this represents line break.
To replace "/" by "/ with line breaks", place "/" in search field, and "/^l" in the replace with field. You can put also an additional space, where you need.

This should work.

HTH
Jerzy


 

MandyT  Identity Verified
English to German
TOPIC STARTER
Doesn't work Feb 26, 2005

Hi Jerzy,

As I'm working in a table, pressing Ctrl+Shift+ENTER inserts a line break between the row my cursor is in and the previous one.

Is there another way to do this? Jeff's suggestion doesn't work either I'm afraid.

Thanks for trying to help

Mandy


 

Alaa Zeineldine  Identity Verified
Egypt
Local time: 05:33
Member (2002)
English to Arabic
+ ...
Just a regular space Feb 26, 2005

Just insert a regular space before the yyyy. If the column is not wide enough, this is where the line would be broken. However, the space will be visible if he column is wide enough. You can put a space on each side of the "/" for symmetry.

 

Jerzy Czopik  Identity Verified
Germany
Local time: 05:33
Member (2003)
Polish to German
+ ...
Ehm, what do you exactly want to do? Feb 26, 2005

If you have

xxxx/yyyyy

in one cell and wish to get

xxxx/
yyyy

in the same cell,

so go and replace "/" by "/^l", then you will get this.


It is quite normal, that if you insert a line break at your acutuall cursor position (prompt) your cursor will be moved a line down. When you type, each character moves the cursor to the right (at least when you type from left to right as we do in English), so what is your problem, when the line break moves the cursor down? You can simply move the cursor back with arrows or mouse or other commands.
I must admit I cannot understand your problem.

Regards
Jerzy


 

Alaa Zeineldine  Identity Verified
Egypt
Local time: 05:33
Member (2002)
English to Arabic
+ ...
Needs a line break only if the column is too narrow Feb 26, 2005

Hello Jerzy,

I think Mandy needs the line to break if the column is not wide enough for the whole text, but for the text to stay on the same line otherwise.

I am not sure if there is a hidden character that allows for this, so just a regular space is what is needed like any normal paragraph, whether in a table or not.


 

Graciela Carlyle  Identity Verified
United Kingdom
Local time: 04:33
English to Spanish
+ ...
what you need is an optional hyphen Feb 26, 2005

Hi Mandy,

To insert an optional hyphen click where you want to insert the optional hyphen and press CTRL+HYPHEN (i.e. Ctrl+ minus sign)

This is a hidden character so you won't see it if the phrase is not broken into two lines.
Ifyou want to make sure it's there, activate hidden text in Tools-View-Hidden Text (ticked).

Cheers,
Grace.


 

Jerzy Czopik  Identity Verified
Germany
Local time: 05:33
Member (2003)
Polish to German
+ ...
But then why the heck you dont make your column wide enough? Feb 26, 2005

Even if you afterwards need to get it back to the original width.
Just write down, how wide the column now is, then set it as wide as you need, and after you are finished set it back.
Or do you need a permanent solution?
Then use the solution from Graciela Carlyle.
Then replace "/" by "/^-".

Regards
Jerzy


 

Robert Tucker (X)
United Kingdom
Local time: 04:33
German to English
+ ...
Zero width space? Feb 26, 2005

Not quite sure how to insert it (I use OpenOffice rather than Word anyway), but seen it listed as:

U+200B

Only available on limited number of fonts, see:

www.fileformat.info/info/unicode/char/200b/fontsupport.htm

On OpenOffice (using the Gentium font, for example) go to:

Insert>Special Characters

select 'Font' - Gentium and 'Subset' – General punctuation

following some modified Greek Omega characters and a couple of apostrophe-like characters, there is a number of blank squares. The last of these, just before the first of the hyphens/dashes, is the 'zero-width space' U+200B


[Edited at 2005-02-26 20:56]

[Edited at 2005-02-26 23:18]

[Edited at 2005-02-27 11:13]


 

Harry Bornemann  Identity Verified
Mexico
English to German
+ ...
I think you need one protected space and one simple space Feb 26, 2005

Protected spaces are Ctrl + Shift + Space (in my Word 2000)

I mean make it:
xxx / yyyy
xxx[protected space]/[simple space]yyyy

[Edited at 2005-02-26 21:31]


 

Alaa Zeineldine  Identity Verified
Egypt
Local time: 05:33
Member (2002)
English to Arabic
+ ...
Portected space Feb 26, 2005

Harry_B wrote: I think you need one protected space and one simple space


It doesn't hurt, but Word will always try to fit as many words as possible into the line, so it will break on the last possible space anyway.


[Edited at 2005-02-26 21:46]


 

Harry Bornemann  Identity Verified
Mexico
English to German
+ ...
That's it Feb 27, 2005

Alaa Zeineldine wrote:
It doesn't hurt, but Word will always try to fit as many words as possible into the line, so it will break on the last possible space anyway.

Why didn't I think of this? You are right, 2 simple spaces will solve the problem.icon_smile.gif
(Only one space would not look nice in one line: xxx/ yyy)

[Edited at 2005-02-27 00:33]


 

Sarah Brenchley  Identity Verified
Local time: 05:33
Spanish to English
+ ...
Shift + enter Feb 27, 2005

SHIFT and ENTER should do it like in HTML.
Best wishes,
Sarah.


 

Klaus Herrmann  Identity Verified
Germany
Local time: 05:33
Member (2002)
English to German
+ ...
Uh, sorry, it's not Feb 27, 2005

Harry_B wrote:
Why didn't I think of this? You are right, 2 simple spaces will solve the problem.

At least in German, you're not supposed to put a space before/after the slash... Besides, a text flow like shown below isn't desireable either:
xxx
/ yyy
Sorry I can't suggest anything but AFAIK there is no conditional new line in Word.


 
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