Installing Microsoft Office XP: a few basic questions
Thread poster: xxxIanW
xxxIanW
Local time: 09:00
German to English
+ ...
May 20, 2005

Dear all,

I've ordered a second-hand copy of Microsoft Office XP (thanks for the tip, Jerzy!) and plan to install it tomorrow. The version on my computer at the moment is Office 2000.

I've never installed MS Office on a computer with an older version before and have a couple of basic questions.


(1) Do I need to de-install the old version before I install the new?

(2) Can I leave my e-mails in Outlook as they are or do I have to back them up? Is there anything else I need to take into account?

(3) Will my settings in MS Word - such as shortcuts, auto-correction etc. - still be intact after I've installed the new version?

My apologies if these are obvious questions, but I've just trawled the Net for information on this but all I can find is instructions for network users.

Any help very much appreciated!

All the best


Ian


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Derek Gill Franßen  Identity Verified
Germany
Local time: 09:00
German to English
+ ...
Upgrading May 20, 2005

Hi Ian,

You might want to have a look at this (cf. http://www.winsupersite.com/showcase/windowsxp_sg_2kupgrade.asp ). It seems pretty straightforward to me - complete with pretty pictures.

And yes, I would back up everything important, if I were you.

I wish you luck (and a good portion of patience this weekend)!


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xxxIanW
Local time: 09:00
German to English
+ ...
TOPIC STARTER
MS Office May 20, 2005

Hi Derek,

Thanks for the link, but my operating system is already XP, it's just MS Office XP that I'm installing.

All the best


Ian


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Ian M-H
United States
Local time: 03:00
German to English
+ ...
Installing MS Office XP May 21, 2005

Ian Winick asked:

I've ordered
crosoft Office XP [...] and plan to install it tomorrow. The version on my computer at the moment is Office 2000.

(1) Do I need to de-install the old version before I install the new?[/quote]

No. It's a while since I did this (I'm now usung Office 2003), but I have done it on at least a dozen PCs and it's one of the things that Microsoft got (almost) right.

You even get a choice as to whether or not to keep older versions of the individual component programs. That's only likely to be useful if you use Access, as there are often compatibility problems with older databases. Word XP can be instructed to only use features that are compatible with an older version (typically Office 2000) when saving files, so even if you exchange files with people still using older versions there isn't really a reason to retain Word 2000.

The key is *not* to allow an automatic setup but instead to go through the laborious process of selecting (and deselcting!) options. You'll probably want to do this anyway, for example to make sure you include spell-checking for French but not the pesky "grammar checking" for English. There's a lot of clicking to be done, but it's tiresome rather than intellectually demanding and is definitely worthwhile.

(2) Can I leave my e-mails in Outlook as they are or do I have to back them up? Is there anything else I need to take into account?


I'll have to pass on this one - I banned Outlook from every computer I have anything to do with years ago, not because it's necessarily 'bad' but simply because so many viruses and trojans target it. My guess is that your installation will survive, but I'd *definitely* back up mails and (crucially!) your address book.

(3) Will my settings in MS Word - such as shortcuts, auto-correction etc. - still be intact after I've installed the new version?


In theory, perhaps. In practice, they'll probably not all be the way you'd like them to be. You'll need to click through tools and options menus, not least to get the menus displayed the way you're used to. At the very least, make a backup copy of your normal.dot template and any other templates you've created/amended. And mae a note of any add-ins you've installed, or allowed other programs to install - Excel stats stuff, perhaps, or features added to Word by Acrobat and/or CAT tools. These will almost certainly need to be tweaked or reinstalled - and in some cases you might find you need newer versions.

Finally, plan in some time to download all the security updates that have been released since Office XP came out. You'll need to visit the Office Update site more than once, as some of the later updates can only be installed once earlier updates / service packs are in place.

Have a good Saturday!

Ian

[Edited at 2005-05-21 09:37]


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Installing Microsoft Office XP: a few basic questions

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