Creating layout from scratch using MS Word (Windows 10). Any good tutorials out there?
Thread poster: Alvaro Pavié

Alvaro Pavié
Chile
Local time: 17:14
English to Spanish
+ ...
Sep 12

Greetings,

My client recently sent me a 5-pages protected PDF. She doesn't have the password to allow edition, so I had to translate manually and now I want to recreate the layout. Problem is, I need the resulting document to be a Word file format, and just realized today that the only DTP software I can afford (Scribus) can only export to PDF.

So my question is: Does anyone happen to know any good video tutorials to improve my layout skills using Word? I'm not that ine
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Greetings,

My client recently sent me a 5-pages protected PDF. She doesn't have the password to allow edition, so I had to translate manually and now I want to recreate the layout. Problem is, I need the resulting document to be a Word file format, and just realized today that the only DTP software I can afford (Scribus) can only export to PDF.

So my question is: Does anyone happen to know any good video tutorials to improve my layout skills using Word? I'm not that inexperienced with the software, but recreating the layout on the PDF doesn't seem that simple as it has a number of characteristics not usually found on a simple text file.

Thanks!
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Samuel Murray  Identity Verified
Netherlands
Local time: 22:14
Member (2006)
English to Afrikaans
+ ...
Learning Word isn't quick Sep 13

Alvaro Pavié wrote:
Does anyone happen to know any good video tutorials to improve my layout skills using Word?


I'm sure there will be some, but I don't think learning how to do layout in Word is something you could learn in just a few hours. In addition, unless you practice all the skills all the time, you'll soon forget them. Also, many of the things you can do in Word require you to be able to combine knowledge of the different functions, so you'll only become an expert after practising for a lengthy period of time.

I see several affordable courses at e.g. Udemy.com, and some of them look comprehensive enough (7 hours, 10 hours, etc), but the fact that a course is 10 hours long doesn't mean that you can learn what you want to learn in just 10 hours. Have a look at the sample videos to see if its just a webinar or an actual useful course: go to the course page, scroll down to the video list, click "Expand all" and then look for preview videos. Curiously, two of the Word courses have a free preview video of the exact same topic, namely setting tab stops, here and here, but from those previews I get the impression that what these guys call "advanced" is really just "introductory comments about stuff that very few people use" and not truly advanced stuff like creating good layouts. For example, both these courses' "intermediary" videos on setting tab stops relate only to setting tab stops initially, and not about fixing misbehaving or troubleshooting broken tab stops, which is rather essential knowledge. I think these courses assume that once you've sat through the 17 hours of video, you'll go out and play with it yourself and learn all the odd things that you're actually hoping to learn.

I understand you have this client who wants you to translate a file that you basically have available only on paper or as screenshots, but such clients should get someone to create an editable version of the file before they send it to the translator. Or, if the translator wants to take on the task of recreating the entire document, then good, but only if the translator is already skilled at doing that. Either way, the document re-creation should be done by someone who has the necessary skill, and whether you or the client hires that person to create the document doesn't matter. If the client wants you to "take care of it", then you're going to have to find a typist who is skilled at creating documents in MS Word, get them to create it (hope that they understand that they should not format using multiple spaces or by inserting line breaks in the middle of sentences), and then translate that in your CAT tool.

What I do when I'm in the situation you are in, is to tell the client that I can deliver only an approximation of the layout, so that the client can then give the file to someone who is truly an expert at layouts but do not speak the language, to fix it.


Alvaro Pavié
Philip Lees
Stephanie Busch
Luisa Ramos, CT
 

Alvaro Pavié
Chile
Local time: 17:14
English to Spanish
+ ...
TOPIC STARTER
I understand. Sep 13

My client said it wasn't necessary to recreate the layout, that she could do it herself. Still, I wanted to seize the opportunity to learn more about Word and DTP software so future projects become less cumbersome (don't think I'll have enough money to outsource that part of my work for a long time), but if it's too much in too little time, then I'll just do what I can and leave it at that.

Anyway, thanks for your advice, it's greatly appreciated.


 

Christel Zipfel  Identity Verified
Member (2004)
Italian to German
+ ...
It's not up to you to care for other than translation Sep 13

Alvaro Pavié wrote:

(don't think I'll have enough money to outsource that part of my work for a long time),


unless you offered to do so (and are paid for it).


Alvaro Pavié
Philip Lees
Stephanie Busch
Luisa Ramos, CT
 

Alvaro Pavié
Chile
Local time: 17:14
English to Spanish
+ ...
TOPIC STARTER
It can't be helped (for now). Sep 13

Christel Zipfel wrote:
unless you offered to do so (and are paid for it).


Unfortunately, the company my client works for will not pay more for doing these types of tasks (and it's my first official gig, so quitting would be unwise), but you can be sure I will charge extra when future projects arrive at my doorstep.


 

Tina Vonhof
Canada
Local time: 14:14
Member (2006)
Dutch to English
+ ...
Relevant? Sep 13

I don't know if this could work for the layout you are translating but I use tables a lot to approximate difficult layouts. Using tables has the advantage of keeping everything in place and you can manipulate the columns and rows as needed.

Kevin Fulton
 

Lars Jelking  Identity Verified
Israel
Local time: 23:14
Member (2006)
English to Swedish
+ ...
Try help in Word Sep 16

Open any document or create a new. Klick on the Help in the header, Select Show training and select your topic from the windows on the right side. There are tons useful stuff there.

 


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Creating layout from scratch using MS Word (Windows 10). Any good tutorials out there?

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