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Tip: Quickly find non-translated segments using Word find
Thread poster: Languageman
Languageman
Languageman  Identity Verified
United Kingdom
Local time: 03:18
German to English
+ ...
Sep 15, 2006

Just found a handy little feature in Word that I thought I'd share. I used Trados, but think this would work just as well with any other tool that creates a segmented Word document using hidden text.

The problem:
Having created a translation of a document using "Translate" in Trados Workbench from a TM, I needed a way of quickly identifying any parts of the document that had not been translated (due to incorrect segmentation, new text, etc.). As this was a huge document (25000... See more
Just found a handy little feature in Word that I thought I'd share. I used Trados, but think this would work just as well with any other tool that creates a segmented Word document using hidden text.

The problem:
Having created a translation of a document using "Translate" in Trados Workbench from a TM, I needed a way of quickly identifying any parts of the document that had not been translated (due to incorrect segmentation, new text, etc.). As this was a huge document (25000 words) with only a few tweaks required, manually scanning the whole document would have been very time consuming and error prone.

The solution:
1. Open the document in Word and hide the hidden text if needed (deselect: Tools -> Options... View tab -> Hidden Text)
2. Open the search dialogue (Edit -> Find...)
3. In the "Format" drop down menu select "Language ..." and then choose the language of your source text.
4. In the "Special" drop down menu select "Any letter" or type "^$" (without the quotes, of course).
5. Hit "Find Next".
6. Repeat as required!

Step 5 was the 'eureka' moment, as this means the search skips all the numbers that don't get translated (it's a text with lots of tables containing just numbers). Hope that helps someone, it saved me a bit of brain ache this morning at any rate.

(I am using Word 9, but don't think the later versions are too different in this respect). ▲ Collapse
 
Jerzy Czopik
Jerzy Czopik  Identity Verified
Germany
Local time: 04:18
Member (2003)
Polish to German
+ ...
Use the Trados feature Sep 16, 2006

Open the first segment in the document and then press CTRL+ALT+(NUM+) - this will close the current segment and open the next not 100% match...

Works usually very well...
If you do not have this shortcut, create it, using the abilities of Word.
The corresponding macro is called: tw4winSetCloseOpenNextNo100Get.Main

Regards
Jerzy
 
Languageman
Languageman  Identity Verified
United Kingdom
Local time: 03:18
German to English
+ ...
TOPIC STARTER
Cheers for the tip Sep 17, 2006

Cheers for the comment. I just found that using the macro you suggested runs a bit slow on my system for use with big documents (Virtual PC on Powerbook G4). The find and replace method seems to be much more efficient on a slow system, maybe it's not such a disadvantage on a faster machine.
 
Jerzy Czopik
Jerzy Czopik  Identity Verified
Germany
Local time: 04:18
Member (2003)
Polish to German
+ ...
I don´t think a Powerbook is a slow machine Sep 17, 2006

But the Virtual PC is a slow machine, by the nature of this feature. It emulates everything, in case of Apple even the processor - no wonder it is slow.

But OTOH maybe sometime in the future you´ll get a "normal" PC - where this macro works very fast.

Regards
Jerzy
 


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