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Poll: Do you print your issued invoices?
Thread poster: ProZ.com Staff
ProZ.com Staff
Local time: 05:52
SITE STAFF
Oct 23, 2013

This forum topic is for the discussion of the poll question "Do you print your issued invoices?".

This poll was originally submitted by Noura Tawil. View the poll results »



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Suzan Hamer  Identity Verified
Netherlands
Local time: 14:52
English
+ ...
Yes, Oct 23, 2013

for the bookkeeper who does my annual taxes.

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Mary Worby  Identity Verified
United Kingdom
Local time: 13:52
Member
German to English
+ ...
Not as a rule Oct 23, 2013

I have a couple of customers who prefer their invoices on paper, but generally they are sent out by e-mail with no paper copies kept. The accountant just gets a copy of our accounts software file so she does not need hard copies either.

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Heather McCrae  Identity Verified
Germany
Local time: 14:52
Member (2012)
German to English
both! Oct 23, 2013

My customers get PDF invoices, my accountant paper invoices.
trouble is, this means even less tax-deductible expenses as I no longer need very many envelopes or stamps!


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Thayenga  Identity Verified
Germany
Local time: 14:52
Member (2009)
English to German
+ ...
No Oct 23, 2013

As a general rule, I don't print my invoices, but attach them as PDFs.

The only exception are walk-in customers. Exchanging a paper invoice for cash.

[Edited at 2013-10-23 08:20 GMT]


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Jack Doughty  Identity Verified
United Kingdom
Local time: 13:52
Member (2000)
Russian to English
+ ...
Used to but not any more Oct 23, 2013

I was surprised to find such a low percentage in this capacity. In the days before computers and emails, everyone used to do this. But I suppose this result is because the vast majority of ProZ members have been in the profession for about 15 years or less.

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Julian Holmes  Identity Verified
Japan
Local time: 21:52
Member (2011)
Japanese to English
Unfortunately, yes Oct 23, 2013

A couple of dinosaur customers who never made it out of the Arc still insist on me sending them a paper invoice.

One even sends me the paperwork scanned into a PDF file, which I have to print out, sign (stamp with my seal, here in Japan), scan back into PDF format, and then send this back by e-mail.
Don't know about you, but I am always confused.

Others have on-line accounting systems, which saves everybody a lot of time and effort.


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Tatty  Identity Verified
Local time: 14:52
Spanish to English
+ ...
I print Oct 23, 2013

I print and send my invoices as well as forwarding them by e-mail because I don't have an electronic signature, which is something I must look into.

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Gallagy
Ireland
Local time: 13:52
Member (2010)
French to English
+ ...
yes, always Oct 23, 2013

Only had to send a paper invoice once to a client but print off invoices for my own books and to give to the accountant who does my annual tax returns (and charged me 550 Euro last year for that).

One of these days I'll get to grips with a bookkeeping software package and do my own tax returns but never seem to have the time, or perhaps it's lack of inclination? I did a short bookkeeping course last year but it didn't really make me improve my practices!


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Marjolein Snippe  Identity Verified
Netherlands
Local time: 14:52
Member (2012)
English to Dutch
+ ...
Yes Oct 23, 2013

Suzan Hamer wrote:

for the bookkeeper who does my annual taxes.


Me too.
For clients I only need pdfs.


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Chris S  Identity Verified
United Kingdom
Member (2011)
Swedish to English
+ ...
Used to Oct 23, 2013

before email came along but never these days. There's just no need.

It's like our sad little fax machine gathering dust in the corner. It must be ten years since it was last used.


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Michael Harris  Identity Verified
Germany
Local time: 14:52
Member (2006)
German to English
Yes, always Oct 23, 2013

In Germany, you need an original hardcopy of all invoices issued, and you have to keep them for 10 years - just in case!!!!

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neilmac  Identity Verified
Spain
Local time: 14:52
Spanish to English
+ ...
Other Oct 23, 2013

Some of my clients still require a printed invoice, which I send snail mail or deliver by hand if they aren't too far away.

As for backup copies, I don't usually print them for my own purposes, but I recently had to (grudgingly) print out a copy of all my bills for the past 3 years, at the behest of Hacienda. The Spanish tax authority is currently looking under every stone, no matter how small, trying to claw back cash from wherever it can. In my case, I made the mistake of not religiously keeping track of invoice receipts for everything I'd ever claimed VAT relief on, which means I now have to pay them a sizable chunk in lieu of what I'd hitherto assumed was exempt.

As they say here: "¡Pais!..."


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Teresa Borges
Portugal
Local time: 13:52
Member (2007)
English to Portuguese
+ ...
Yes, always Oct 23, 2013

Michael Harris wrote:

In Germany, you need an original hardcopy of all invoices issued, and you have to keep them for 10 years - just in case!!!!


7 years in Belgium!


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Allison Wright  Identity Verified
Portugal
Local time: 13:52
German to English
+ ...
Yes Oct 23, 2013

Clients are issued invoices online.
The print-out of the invoice is just in case the tax department ever wants to see it. It also acts as the "control" document in the whole process - quite effectively, I should add.


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