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Poll: Do you use special software for invoicing or accounting?
Thread poster: ProZ.com Staff

ProZ.com Staff
Local time: 23:56
SITE STAFF
Mar 14, 2015

This forum topic is for the discussion of the poll question "Do you use special software for invoicing or accounting?".

This poll was originally submitted by INES Reisch. View the poll results »



 

Victoria Britten  Identity Verified
France
Local time: 08:56
Member (2012)
French to English
+ ...
Coincidence Mar 14, 2015

Funny, I was polled about this just yesterday by telephone (in France)!
As I said to the journalist, no: as a one-person show, a service provider with a fiscal status that doesn't allow me to deduct costs, invoicing and accounting is very, very simple.


 

Teresa Borges
Portugal
Local time: 07:56
Member (2007)
English to Portuguese
+ ...
No Mar 14, 2015

This question has been asked over and over again and I still use the same simple system: I do my own invoicing with an Excel file. It works perfectly for my needs !

Accounting is quite another matter: I have an accountant for the quarterly VAT returns, the yearly listing and all the other financial statements. She is worth every euro I pay her! I haven't a clue what system she uses...


 

neilmac  Identity Verified
Spain
Local time: 08:56
Spanish to English
+ ...
No Mar 14, 2015

Just Word and Excel. Next, please...

 

Tim Drayton  Identity Verified
Cyprus
Local time: 09:56
Turkish to English
+ ...
No Mar 14, 2015

I am an individual freelancer who, on average, issues 10-12 invoices per month. My needs are not sophisticated/complicated enough to call for any special software.

[Edited at 2015-03-14 10:05 GMT]


 

Thayenga  Identity Verified
Germany
Local time: 08:56
Member (2009)
English to German
+ ...
No Mar 14, 2015

Excel and Word suffice.icon_smile.gif

 

Julian Holmes  Identity Verified
Japan
Local time: 15:56
Member (2011)
Japanese to English
No Mar 14, 2015

In fact, most of my customers organize this themselves on my behalf. They have their whatsit together. All I have to do is OK or authorize a form or sign something and send it back.

This is how customers should treat their translators - take the weight off them completely. icon_smile.gif


 

Yetta J Bogarde  Identity Verified
Denmark
Local time: 08:56
Member (2012)
English to Danish
+ ...
I replied Other Mar 14, 2015

I use the proz.com invoicing system and I don't know if that counts.

It works fine for my approx. 15 invoices a month.

Besides that I have an external accountant.


 

Luiz Barucke
Brazil
Local time: 03:56
Member (2013)
Spanish to Portuguese
+ ...
No Mar 14, 2015

Thayenga wrote:

Excel and Word suffice.icon_smile.gif


The same. But they are very special to meicon_smile.gif


 

Mario Chavez  Identity Verified
Local time: 02:56
English to Spanish
+ ...
Invoicing systems Mar 14, 2015

Yetta J Bogarde wrote:

I use the proz.com invoicing system and I don't know if that counts.

It works fine for my approx. 15 invoices a month.

Besides that I have an external accountant.


I don't know, Yetta, if I would entrust a website with my confidential invoices. Have you heard of the hacking of large company websites such as Target in USA, or bank websites? Well, I bet Proz doesn't have a bank's resources to combat hacking and spearhead phishing.


 

Mario Chavez  Identity Verified
Local time: 02:56
English to Spanish
+ ...
Europe and America Mar 14, 2015

In America, there are several software companies (Quicken, H&R Block, Microsoft) that sell a variety of accounting software coupled with invoicing features. Most of these programs let you link up your accounts (checking, savings, credit cards, mortgage, auto loan, etc.) to their online counterparts to synchronize all transactions.

One version of Quicken (Quicken Home & Business) is geared to independent contractors who work from home. I've been using it for many years. Its invoicing works simply enough: you create an invoice account that links to your checking or savings accounts, so that you can receive and credit those checks as payments, which show on your checking (or savings) account once you deposit them.

Banks here use powerful encryption for online transactions, as in Europe and elsewhere, but all my financial records sit on my computer, not online, not on the cloud.

I suppose that an accounting software program that would work in Europe would have to have several versions: one for Italy, another for Great Britain, another for Luxembourg, etc., which gets complicated.


 

Balasubramaniam L.  Identity Verified
India
Local time: 12:26
English to Hindi
+ ...
Translation Office Mar 14, 2015

I have been using this for several years now, and I find it saves me a lot of time and hassles. I also use Tally for accounting purposes. It is ubiquitously used in India by most small companies and professionals.

 

Triston Goodwin  Identity Verified
United States
Local time: 00:56
Spanish to English
+ ...
Yes Mar 14, 2015

I use Freshbooksicon_smile.gif

 

Hin und Wieder  Identity Verified
Netherlands
Local time: 08:56
Member (2012)
German to Dutch
+ ...
moneybird Mar 14, 2015

I use Moneybird, it tells me when an invoice is due, converts for me and does all the VAT stuff.

 

Maciej Szemiel
Poland
Local time: 08:56
Polish to English
+ ...
inFakt (PL) Mar 15, 2015

This simple website-based invoicing system is just perfect. Defined customers, invoices, services, etc. Couple of clicks each month and I'm done.

 
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