Poll: Does your email signature include a confidentiality/data protection clause?
Thread poster: ProZ.com Staff

ProZ.com Staff
Local time: 22:55
SITE STAFF
Jul 9, 2015

This forum topic is for the discussion of the poll question "Does your email signature include a confidentiality/data protection clause?".

This poll was originally submitted by Angus Stewart. View the poll results »



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Angus Stewart  Identity Verified
United Kingdom
Local time: 06:55
Member (2011)
French to English
+ ...
Boiler plate Jul 9, 2015

For me inclusion of a confidentiality/data protection clause is standard boiler plate as it reinforces the existing contractual obligations in that regard It also provides some degree protection in the event that the email inadvertently ends up in the wrong hands.

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Chris S  Identity Verified
United Kingdom
Swedish to English
+ ...
No... Jul 9, 2015

Why should it? Protection from what?

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neilmac  Identity Verified
Spain
Local time: 07:55
Spanish to English
+ ...
Other Jul 9, 2015

I prefer my usual disclaimer, just in case any clients decide to tinker with the texts after they have been delivered.

"[Insert name] accepts no
responsibility for any modifications
made subsequently by the clientele."


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Yetta J Bogarde  Identity Verified
Denmark
Local time: 07:55
Member (2012)
English to Danish
+ ...
No Jul 9, 2015

Does it have to be so complicated?

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Thayenga  Identity Verified
Germany
Local time: 07:55
Member (2009)
English to German
+ ...
No Jul 9, 2015

Thus far there has been no need to include one.
And with my clients there's no need for protection anyway.


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Christine Andersen  Identity Verified
Denmark
Local time: 07:55
Member (2003)
Danish to English
+ ...
Not in my e-mail signature... Jul 9, 2015

... which is cluttered enough already with contact details, VAT number, Chartered Linguist...

I do add it where it applies.


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Charlie Bavington  Identity Verified
Local time: 06:55
French to English
Clarification Jul 9, 2015

Angus Stewart wrote:

It also provides some degree protection in the event that the email inadvertently ends up in the wrong hands.


Ah, are you talking about one of those "if this ain't for you, bin it" lines?


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Angus Stewart  Identity Verified
United Kingdom
Local time: 06:55
Member (2011)
French to English
+ ...
Clarification Jul 9, 2015

Charlie Bavington wrote:

Angus Stewart wrote:

It also provides some degree protection in the event that the email inadvertently ends up in the wrong hands.


Ah, are you talking about one of those "if this ain't for you, bin it" lines?


That is it in a nutshell.


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564354352  Identity Verified
Denmark
Local time: 07:55
Danish to English
+ ...
Nah, waste of space Jul 9, 2015

I adhere to the KISS strategy whenever possible...

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Łukasz Gos-Furmankiewicz  Identity Verified
Poland
Local time: 07:55
English to Polish
+ ...
... Jul 9, 2015

It should. Confidentiality (express trade secret, and translator-client privilege if applicable) and link to your T&C. You can't bind a client to your T&C by just having them on your website, it needs to be a bit more in-your-face for the adhesion to work.

[Edited at 2015-07-09 21:48 GMT]


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Erzsébet Czopyk  Identity Verified
Hungary
Local time: 07:55
Member (2006)
Russian to Hungarian
+ ...
Yes Jul 10, 2015

,thanks to a dedicated colleague in the past

This e-mail and any attached files are confidential and/or covered by legal, professional or other privilege. If you are not the addressee, any disclosure, reproduction, copying, distribution, or other dissemination or use of this communication is strictly prohibited. If you have received this transmission in error, please notify Czopyk & Co. Partnership Company immediately. Czopyk & Co. does not accept liability for the correct and complete transmission of the information, nor for any delay or interruption of the transmission, nor for damages arising from the use of or reliance on the information.
All e-mail messages addressed to, received or sent by Czopyk & Co. or by the company's employees are deemed to be official in nature. Accordingly, the sender or recipient of these messages agrees that besides the official recipient or sender they may be read by other employees of Czopyk & Co. in order to ensure the continuity of work-related activities and allow supervision thereof.


[Edited at 2015-07-10 02:24 GMT]


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Chris S  Identity Verified
United Kingdom
Swedish to English
+ ...
But why? Jul 10, 2015

Erzsébet Czopyk wrote:

This e-mail and any attached files are confidential and/or covered by legal, professional or other privilege. If you are not the addressee, any disclosure, reproduction, copying, distribution, or other dissemination or use of this communication is strictly prohibited. If you have received this transmission in error, please notify Czopyk & Co. Partnership Company immediately. Czopyk & Co. does not accept liability for the correct and complete transmission of the information, nor for any delay or interruption of the transmission, nor for damages arising from the use of or reliance on the information.
All e-mail messages addressed to, received or sent by Czopyk & Co. or by the company's employees are deemed to be official in nature. Accordingly, the sender or recipient of these messages agrees that besides the official recipient or sender they may be read by other employees of Czopyk & Co. in order to ensure the continuity of work-related activities and allow supervision thereof.


Why, why, why?
What does this protect you from?
If you accidentally email the plans for the next Russian nuke to the CIA, the KGB won't be like hold the hit squad they had a disclaimer...
Whatever happened to common sense?


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