Poll: How punctual and consistent are you with your invoicing?
Thread poster: ProZ.com Staff

ProZ.com Staff
Local time: 11:27
SITE STAFF
Feb 5

This forum topic is for the discussion of the poll question "How punctual and consistent are you with your invoicing?".

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Teresa Borges
Portugal
Local time: 19:27
Member (2007)
English to Portuguese
+ ...
Very Feb 5

Invoices are either sent together with the translation (mainly new clients or one-offs) or at the end of the month (regular customers). I always reserve the morning of the last day of the month for invoicing, but each invoice is prepared immediately after completing a job so that nothing is forgotten.

[Edited at 2018-02-05 08:59 GMT]


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neilmac  Identity Verified
Spain
Local time: 20:27
Spanish to English
+ ...
Somewhat Feb 5

Sometimes I forget to bill the odd client until later... For example, the only agency I currently work with sent me a small job last week, and when I checked it turned out I'd done three things for them since September, which I'd forgotten to bill them for at the end of the year. So I billed them for all four last week and this morning received confirmation that the invoice had been received and approved. They'll pay by the end of this month.
However, I usually bill my regular clients either monthly, quarterly or at the end of a project... It's really just the little ones that tend to slip through the net occasionally.


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Kay Denney  Identity Verified
France
Local time: 20:27
Member (Apr 2018)
French to English
humph Feb 5

surely I'm not the only one who can't choose between "not very" and "I need someone to do that for me"?

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Sheila Wilson  Identity Verified
Spain
Local time: 19:27
Member (2007)
English
+ ...
Invoicing isn't the time to get ineffecient! Feb 5

Like Teresa, I invoice on the last working day of the month unless the client has specifically requested an immediate invoice. I have an Excel spreadsheet with all the information on, so I just transfer that across to my Excel invoice template, save it as a PDF and send it off. I couldn't possibly send an invoice for every job (without raising my rates) as some of them run to two pages - I think 28 separate small jobs in a month for a single client is the current record! But I only tend to invoice 4-10 clients each month so preparing one for each per month isn't a great chore. Anyway, it's the one chore that actually brings in the money so it isn't one to put off!

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Christine Andersen  Identity Verified
Denmark
Local time: 20:27
Member (2003)
Danish to English
+ ...
Normally at the end of the month Feb 5

I check the client's payment terms, but normally, I too send of a batch of invoices at the end of the month.

Some request invoices on specific days, so I comply. If they say that take more than 30 days after the invoice date, then I send the invoice immediately after delivering the job.

Most of my invoices are for more than one job. I have one client whom I normally invoice quarterly, to keep bank charges down, but in January she sent me so much work that I decided to send an extra invoice! She responded by sending two more packages...

When I started my first job in Denmark as an employee, I was informed: you have two important duties. To take your coffee breaks and collect your pay! What's the point of going to work otherwise?


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Gianluca Marras  Identity Verified
Italy
Local time: 20:27
Member (2008)
English to Italian
Punctual Feb 5

My invoices are sent at the end of the month/beginning of the following month in accordance with the agreements with the regular clients.
Small jobs for "irregular" clients are invoiced when there is an amount worth an invoice.


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Victoria Britten  Identity Verified
France
Local time: 20:27
Member (2012)
French to English
+ ...
Not very Feb 5

And I not so much need as would LOOOVE to have someone to take care of that for me!

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Mario Freitas  Identity Verified
Brazil
Local time: 15:27
Member (2014)
English to Portuguese
+ ...
Strictly regular Feb 7

Organization is a must for me. It makes my life easier and prevents omissions for sure. A bit of discipline is always a positive thing.

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