Poll: How punctual and consistent are you with your invoicing?
Thread poster: ProZ.com Staff

ProZ.com Staff
Local time: 06:59
Feb 5

This forum topic is for the discussion of the poll question "How punctual and consistent are you with your invoicing?".

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Teresa Borges
Local time: 14:59
Member (2007)
English to Portuguese
+ ...
Very Feb 5

Invoices are either sent together with the translation (mainly new clients or one-offs) or at the end of the month (regular customers). I always reserve the morning of the last day of the month for invoicing, but each invoice is prepared immediately after completing a job so that nothing is forgotten.

[Edited at 2018-02-05 08:59 GMT]


neilmac  Identity Verified
Local time: 15:59
Spanish to English
+ ...
Somewhat Feb 5

Sometimes I forget to bill the odd client until later... For example, the only agency I currently work with sent me a small job last week, and when I checked it turned out I'd done three things for them since September, which I'd forgotten to bill them for at the end of the year. So I billed them for all four last week and this morning received confirmation that the invoice had been received and approved. They'll pay by the end of this month.
However, I usually bill my regular clients either monthly, quarterly or at the end of a project... It's really just the little ones that tend to slip through the net occasionally.


Kay Denney  Identity Verified
Local time: 15:59
Member (Apr 2018)
French to English
humph Feb 5

surely I'm not the only one who can't choose between "not very" and "I need someone to do that for me"?


Sheila Wilson  Identity Verified
Local time: 14:59
Member (2007)
+ ...
Invoicing isn't the time to get ineffecient! Feb 5

Like Teresa, I invoice on the last working day of the month unless the client has specifically requested an immediate invoice. I have an Excel spreadsheet with all the information on, so I just transfer that across to my Excel invoice template, save it as a PDF and send it off. I couldn't possibly send an invoice for every job (without raising my rates) as some of them run to two pages - I think 28 separate small jobs in a month for a single client is the current record! But I only tend to invoice 4-10 clients each month so preparing one for each per month isn't a great chore. Anyway, it's the one chore that actually brings in the money so it isn't one to put off!


Christine Andersen  Identity Verified
Local time: 15:59
Member (2003)
Danish to English
+ ...
Normally at the end of the month Feb 5

I check the client's payment terms, but normally, I too send of a batch of invoices at the end of the month.

Some request invoices on specific days, so I comply. If they say that take more than 30 days after the invoice date, then I send the invoice immediately after delivering the job.

Most of my invoices are for more than one job. I have one client whom I normally invoice quarterly, to keep bank charges down, but in January she sent me so much work that I decided to send an extra invoice! She responded by sending two more packages... icon_smile.gif

When I started my first job in Denmark as an employee, I was informed: you have two important duties. To take your coffee breaks and collect your pay! What's the point of going to work otherwise?


Gianluca Marras  Identity Verified
Local time: 15:59
Member (2008)
English to Italian
Punctual Feb 5

My invoices are sent at the end of the month/beginning of the following month in accordance with the agreements with the regular clients.
Small jobs for "irregular" clients are invoiced when there is an amount worth an invoice.


Victoria Britten  Identity Verified
Local time: 15:59
Member (2012)
French to English
+ ...
Not very Feb 5

And I not so much need as would LOOOVE to have someone to take care of that for me!


Mario Freitas  Identity Verified
Local time: 11:59
Member (2014)
English to Portuguese
+ ...
Strictly regular Feb 7

Organization is a must for me. It makes my life easier and prevents omissions for sure. A bit of discipline is always a positive thing.


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Poll: How punctual and consistent are you with your invoicing?

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