I need help about how to calculate Rates in SDL Trados (repetitions, 95-99% match, etc.)
Thread poster: javierxp

javierxp
Spain
Feb 28, 2017

Hello, I have doubts about how to calculate rates in SDL Trados.

Sometimes, agencies, send me rates with statistics, and ask me to agree with them about those price statistics.

If my rate per word is: 0,10 USD (source word)

They sent me the statistics in the following way:

Rate per word: 0,10 USD

Words Translation Reps + 100% Match 0,025
Words Translation 95-99% Match 0,03
Words Translation 85-94% Match 0,05
Words
... See more
Hello, I have doubts about how to calculate rates in SDL Trados.

Sometimes, agencies, send me rates with statistics, and ask me to agree with them about those price statistics.

If my rate per word is: 0,10 USD (source word)

They sent me the statistics in the following way:

Rate per word: 0,10 USD

Words Translation Reps + 100% Match 0,025
Words Translation 95-99% Match 0,03
Words Translation 85-94% Match 0,05
Words Translation 75-84% Match 0,06
Words Translation 50-74% Match 0,1

Okay, my doubt is, I don't know how to configure this in SDL Trados, to know the final price of the project.

Let's imagine I have a word file, I open it to translate it... and I have to apply the prices of the list below.

Rate per word: 0,10 USD
Words Translation Reps + 100% Match 0,025
Words Translation 95-99% Match 0,03
Words Translation 85-94% Match 0,05
Words Translation 75-84% Match 0,06
Words Translation 50-74% Match 0,1

How may I configure this in SDL Trados, to let me know the final price of the project?

Where is this in the menu?

If you could tell me a step by step guide to configure this, I would be grateful.

Thanks
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Piero Intonti  Identity Verified
Italy
Local time: 19:56
Member
Italian to English
+ ...
sdl in quote Feb 28, 2017

Hello !

I use this app to do the right quote. http://appstore.sdl.com/app/sdl-studio-inquote/295/

You have to install it and set the prices for every client. When you have the file to be calculated, you have to select the client ( with that grid you have suggested already associated) and you have to import the file in question. You will receive a quote with t
... See more
Hello !

I use this app to do the right quote. http://appstore.sdl.com/app/sdl-studio-inquote/295/

You have to install it and set the prices for every client. When you have the file to be calculated, you have to select the client ( with that grid you have suggested already associated) and you have to import the file in question. You will receive a quote with that grid applied.
I hope this can help.

Piero
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Elizabeth Mayer
 

javierxp
Spain
TOPIC STARTER
Reports in SDL trados, showing the grid the translation agencies ask for Feb 28, 2017

Hello Piero
The only way to calculate this, is using the app? is not possible without the app?

There is a way to show in Trados the typical grid the agencies ask for about matches.

If you go to...

Files...
There, if you select the file you are translating from the list...
And then you do... Right click on the file

A menu appear...

In the menu, Select Batch Tasks... Analyze Files

A new window will appe
... See more
Hello Piero
The only way to calculate this, is using the app? is not possible without the app?

There is a way to show in Trados the typical grid the agencies ask for about matches.

If you go to...

Files...
There, if you select the file you are translating from the list...
And then you do... Right click on the file

A menu appear...

In the menu, Select Batch Tasks... Analyze Files

A new window will appear...
There, you will see the batch processing assistant...

In that window, The task sequence must show... Analyze files... then click Next...

Then you see the Batch Processing settings window...
There you will see the cascade options (on the left side) showing...

Language Pairs... All Language Pairs... Batch Processing...

Batch processing will be highlighted in blue...

Then click Finish...

When the analysis finish... do not close the window...

In Trados, Press on the left side menu (below files) the button REPORTS

And then you see the report

The report will show the typical grids all the agencies are asking for:

100%
95-99%
85-94%
75-84%
50-74%
New

It shows segments and words.

New, I suspect, is that you have to apply your rate, because there are no repetitions or matches.
So if you have 51 words as NEW, then 51 x 0.10 USD = 5,1 USD

The thing is, the report do not calculate the price.

Or do we have any method to calculate the price, using the report?

If not I guess the only way to calculate this is with an Excell?

I really would appreciate any help about this.

Perhaps someone from SDL is willing to help?
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Piero Intonti  Identity Verified
Italy
Local time: 19:56
Member
Italian to English
+ ...
sdl in quote Mar 1, 2017

Hello !

sorry for the delay in replying.

That ìs the only rather fast way I know to solve the issue.

The alternative, yes, is to save the analysis's report in excel, add a column with the prices and calculate the quote.

I think and I hope other colleagues can suggest something simpler.

Regards.

Piero


 

Roy Oestensen  Identity Verified
Norway
Local time: 19:56
Member (2010)
English to Norwegian (Bokmal)
+ ...
You would have to do it in Excel Mar 1, 2017

The simplest way that I know, and which I am using all the time, is to create a price template in Excel where the price is calculated for each fuzzy category.

Then when I create the analysis report in Studio, I just copy the column with no. of words in the equivalent column in my Excel template. Works quite nicely for me, and doesn't really take that much time.

Roy


 

Gabriele Demuth  Identity Verified
United Kingdom
Local time: 18:56
English to German
Not in SDL? Mar 1, 2017

Shouldn't there be a way to do this in SDL simply?

I haven't explored it yet, (on my list of things to do) but I expected there to be some simple way of calculating that, just as agencies do?

[Edited at 2017-03-01 08:11 GMT]


 

javierxp
Spain
TOPIC STARTER
Seems to be Trados do not allow the price calculation... Mar 1, 2017

As far as I know, for what I have seen... Trados is able to analyze a file, telling us the famous grid, the agencies are asking for...

100%
95-99%
85-94%
75-84%
50-74%
New

Trados will inform us about the quanity of words in each case...
100% 10 segments 150 words
95-99% 4 segments 20 words
etc. etc.

However, it will not calculate according the prices we have agreed with the agency.

Seems to be t
... See more
As far as I know, for what I have seen... Trados is able to analyze a file, telling us the famous grid, the agencies are asking for...

100%
95-99%
85-94%
75-84%
50-74%
New

Trados will inform us about the quanity of words in each case...
100% 10 segments 150 words
95-99% 4 segments 20 words
etc. etc.

However, it will not calculate according the prices we have agreed with the agency.

Seems to be the report, do not link the results with the customer.

What Trados should need is to create a new customer...
And allow there to apply a Grid with the prices...
Then, when creating the report, asking us if we want to get a quote for that particular customer, linking the report, with the customer's grid.

Sadly, as far as I know, Trados, do not allow this. We have to use a "home-made" Excell.

There are several utilities that make this, like TO30000, but you have to pay for them.

Here we have a nice article talking about this:

https://signsandsymptomsoftranslation.com/2015/03/13/to3000-quote/

I think Trados should allow this, and handle better the customers creation, with their respective quotation grids.



[Edited at 2017-03-01 15:25 GMT]
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fourth  Identity Verified
France
Local time: 19:56
Member (2008)
French to English
+ ...
Update to 2020 Jan 17

I have been quoted the following (January 2020):
Agency 1 Agency 2

New 100% 100%
95-99% 30% 20%
75-94% 60% 60%
Repetitions
... See more
I have been quoted the following (January 2020):
Agency 1 Agency 2

New 100% 100%
95-99% 30% 20%
75-94% 60% 60%
Repetitions 30% 10%

Which is the more typical in your experience please?
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Roy Oestensen  Identity Verified
Norway
Local time: 19:56
Member (2010)
English to Norwegian (Bokmal)
+ ...
I may be wrong, but I believe memoQ is one up on Studio here Jan 19

javierxp wrote:
As far as I know, for what I have seen... Trados is able to analyze a file, telling us the famous grid, the agencies are asking for...
100%
95-99%
85-94%
75-84%
50-74%
New
Trados will inform us about the quanity of words in each case...
100% 10 segments 150 words
95-99% 4 segments 20 words
etc. etc.


[Edited at 2017-03-01 15:25 GMT]

It is true that Studio gives us such a overview (that's why it's often referred to the Trados ladder).

But memoQ is one better: Here you can enter a weight factor for each category to see how much work you expect it to involve. For instance:
Segment weight no. of words weighted no. of words
100% 20% 150 30
95-99% 30% 500 150
....
No match 100% 2500 2500
Total weighted no. of words: 3000
(Unweighted it could for instance be 4000 word).
Price per word, unweighted: USD 0.10.
Price for job: 4000 words @ USD 0.10 = USD 400.

I prefer to do this in Excel, though, because then my client can see that my price for 100% is USD 3.00, 95-99% is 15.00 … No match is USD 250.00, which makes it easier to agree on the price.

But if I want to, I can use the total directly from memoQ if I want. I find that better to see more exactly how much work is remaining, though.
Roy


 

DZiW
Ukraine
English to Russian
+ ...
Statistics Jan 20

Jack, I don't give 'discounts'--especially unreasonably--so I don't have such questions.

However, the problem is not that one couldn't negotiate favorable terms, but the hard numbers:
How many words are in each category in this very project; what is the total?

Businesswise, it's strongly recommended to have an absolute bottom, say, $0.045/word FLAT--counted without discounts. If it's bellow the requirements, it's high time to say goodbye and just w
... See more
Jack, I don't give 'discounts'--especially unreasonably--so I don't have such questions.

However, the problem is not that one couldn't negotiate favorable terms, but the hard numbers:
How many words are in each category in this very project; what is the total?

Businesswise, it's strongly recommended to have an absolute bottom, say, $0.045/word FLAT--counted without discounts. If it's bellow the requirements, it's high time to say goodbye and just walk away.
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