Good project management tools for freelancers
Thread poster: ElinFritiofsson

ElinFritiofsson  Identity Verified
Local time: 01:05
French to Swedish
+ ...
Dec 18, 2015


Does anyone know of any good project management tools for freelancers? I'd love to have a software that keeps track of projects, invoicing, emails, time etc. all in one place!


Erik Freitag  Identity Verified
Local time: 01:05
Member (2006)
Dutch to German
+ ...
Projects, invoicing, clients... Dec 18, 2015

TO3000 is an excellent piece of software. It will manage you quotes, projects, clients, invoicing, schedule, and a whole lot more. I can wholeheartedly recommend it.

However, there's no function to take care of your email communication, nor will it help you to keep log of the time spent for individual projects.

It might still be worth having a look at TO3000.


Sheila Wilson  Identity Verified
Local time: 00:05
Member (2007)
+ ...
How complex is your business? Dec 18, 2015

I tried TO3000 and it certainly looked as though it could do pretty much anything a translator would need. However, I also found it far too complex for my relatively simple business. I got the feeling that I'd be spending so much time learning how to use it and feeding it data that I'd be better off without it, so I let the free trial lapse.

If you set up your own system then you get exactly what you want - nothing more, nothing less. And you can modify it and expand it as you see fit. I have three Excel files that keep track of my projects, clients and invoices, plus I keep a paper copy of my invoices to manually track payments, using an indexed folder to highlight overdue ones. I'd want to have that bit of paper anyway, seeing as we're supposed to keep invoices for tax audits. Come a nuclear winter I'll be able to burn them to keep warmicon_wink.gif.

[Edited at 2015-12-18 17:33 GMT]


Kamonchanok Kulpanyalert  Identity Verified
Local time: 07:05
Member (2014)
English to Thai
+ ...
TO3000... Dec 21, 2015

ElinFritiofsson wrote:


Does anyone know of any good project management tools for freelancers? I'd love to have a software that keeps track of projects, invoicing, emails, time etc. all in one place!

I use TO3000, but it does not have email integration (you can send email only from Outlook or other email software you installed - also you will not have automatic email follow-up function too) and time tracking tool (you need additional time tracking tool and put it in the Project later - I recommend Toggl time tracking tool as it has desktop version too).
Other than these two features you asked, no other project management tool (online/offline) can beat it in my opinion in terms of functions for freelance translators.

If you want to try TO3000, I recommend you to use Client Job mode. It is much easier to learn in my opinion.



Oksana Kondakova  Identity Verified
Russian Federation
Local time: 07:05
Member (2010)
English to Russian
+ ...
Looking for an alternative to TO3000 as well... Mar 2, 2016

Does anyone know any cloud-based alternatives to TO3000? The main issue is that it is desktop-based. And that ugly 90s interface...


Local time: 01:05
list of project management tools Mar 4, 2016

There are quite a few mentioned here:

I work with Beebole Timesheet, but it does not have all features you mention


Bruno Depascale  Identity Verified
Local time: 01:05
Member (2009)
English to Italian
+ ...
keep things simple May 17, 2016

I would recommend you to keep things simple.
If you run a freelance business, there is absolutely no need to use softwares for managing your invoices.
I have used TO3000 for a couple of years, but I think is much better (and faster) to do things manually using a methodical approach

Daniela Alunni

Michael Grant
Local time: 09:05
Japanese to English
You can do quite a lot by yourself! Jun 24, 2016

I tend to agree with Sheila and Bruno: if you do it yourself, you can get all of the workflow, all of the bells and whistles, exactly the way you want them.

Anyone who works in any version of MS Office (Excel, Word, etc.) that needs help with VBA/macros can contact me, and I'll be glad to help you design/build a set of macros and data-entry forms that can make your business life easier. It's good practice for me, and I love doing it...



Laetitia Palmaerts
Local time: 01:05
Dutch to French
+ ... is an excellent tool for freelancers Jun 24, 2016

I use and I'm very satisfied. Huge time saving at a low price, easy billing tool and the reports provide an overview of jobs at any time and anywhere because the application is available from any device (even smartphone).
More info:


Volodymyr Kukharenko
Local time: 02:05
Member (2009)
English to Ukrainian
+ ...
You may try Protemos Jun 24, 2016

The new tool called Protemos is online-based and free:


Daniel McCosh
Local time: 01:05
German to English
QuaHill Basic Aug 11, 2016

About a year ago, DevDivision launched a version of their translation management software (QuaHill) for freelancers and I have found it an excellent and fairly priced solution with great support. It certainly has features similar (if not more flexible) than TO3000 including e-mail archiving, custom quotes/invoices, import of CAT analyses and automated project creation in SDL Studio etc. I also agree with the comments about it depends how complex your business is and how you work. I had certain requirements which needed a more complicated setup than a spreadsheet but not everyone does.


Dmitry Borodin
Russian Federation
Local time: 03:05
Russian to English
+ ...
Rulingo can be the tool for you Oct 3, 2016

From my side, want to recommend The tool is online and has editions for translation companies and for freelancers.
At our company we've been using it for several months already, and the managers are happy so far.
Also, I know that some of our translators are using the freelancer edition, so may be worth trying it out.


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