Document formatting Thread poster: smtranslatorguy
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Hello everyone,
first off I'm sorry if I'm posting in the wrong section. I tried looking up similar topics in the forums to find out what the most appropriate section would be.
I'm working on the translation of a risk analysis, which has been created through a dedicated software that uses a sort of template, the output of which is a document with an internal structure, symbols and tables pertaining to each analyzed section. Now, the problem is that Trados (using Studio 22) outputs a... See more Hello everyone,
first off I'm sorry if I'm posting in the wrong section. I tried looking up similar topics in the forums to find out what the most appropriate section would be.
I'm working on the translation of a risk analysis, which has been created through a dedicated software that uses a sort of template, the output of which is a document with an internal structure, symbols and tables pertaining to each analyzed section. Now, the problem is that Trados (using Studio 22) outputs a word document with a completely f***ed up structure, and it's taking me an inordinate amount of time to fix manually. I'm talking headers disappearing, words or symbols of a line ending up in the header with the next word being in the body, constant small misalignment in the tables, portions of text becoming text boxes, weird indents that can't be reset (i think that's the word, I mean when word automatically sets a limit to the line and once you reach it it drops down to the following line).
I know that might be a Trados issue, but since I'm not in a position where I can pursuit any other CAT, I guess my question is whether any of you might know of some software or tool that automatically realigns your target text based on the source (or if there's any Trados plug-in that might do the trick. I tried working on it with GPT but, altough it SAYS it can do it, the output it gives me just doesn't look like the source file. Maybe I'm asking wrong.
Thanks a lot to anyone who'll read this. ▲ Collapse
| | | | Natalie 
Poland
Local time: 14:53
Member (2002)
English to Russian
+ ...
Moderator of this forum SITE LOCALIZER | It looks to me | Aug 22, 2025 |
that you have completely ignored/removed all tags in your translation.
| | | | | possible cause: tags | Aug 22, 2025 |
Text length changes in translation and the text may not fit in the original space. So it either disappears beyond margins or bumps the rest of the text off place. If you lose or misplace tags, the text will be deformed too.
I always use TransTools to prepare Word files for translation in for CAT-tools. This tool clears all unnecessary tags that appear after PDF→DOCX conversion of OCR leaving just what is needed. Have a look ... See more Text length changes in translation and the text may not fit in the original space. So it either disappears beyond margins or bumps the rest of the text off place. If you lose or misplace tags, the text will be deformed too.
I always use TransTools to prepare Word files for translation in for CAT-tools. This tool clears all unnecessary tags that appear after PDF→DOCX conversion of OCR leaving just what is needed. Have a look at the features: https://www.translatortools.net/products/transtools — it is cheap though very efficient and useful.
[Редактировалось 2025-08-22 08:35 GMT] ▲ Collapse
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Natalie wrote:
that you have completely ignored/removed all tags in your translation.
I haven't, quite the contrary.
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Natalie
Poland
Local time: 14:53
Member (2002)
English to Russian
+ ...
Moderator of this forum SITE LOCALIZER | Sorry, 'quite the contrary' - what? | Aug 22, 2025 |
If you have you checked the tags and placed the translation correctly the formatting should be ok.
Could you please specify what was the original file format?
| | | | | How do you post images? | Aug 22, 2025 |
Natalie wrote:
If you have you checked the tags and placed the translation correctly the formatting should be ok.
Could you please specify what was the original file format?
It's a PDF. I tried uploading it as a word but the same thing happened. I did respect tags.
Sergei Leshchinsky wrote:
Text length changes in translation and the text may not fit in the original space. So it either disappears beyond margins or bumps the rest of the text off place. If you lose or misplace tags, the text will be deformed too.
I always use TransTools to prepare Word files for translation in for CAT-tools. This tool clears all unnecessary tags that appear after PDF→DOCX conversion of OCR leaving just what is needed. Have a look at the features: https://www.translatortools.net/products/transtools — it is cheap though very efficient and useful. [Редактировалось 2025-08-22 08:35 GMT]
It's not just the lenght, it's a bit of everything and it's making it all f***ed up (sorry but it really is the best way I can describe it). I'd post screenshots but I can't seem to find out how you do it on here.
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[Editada em 2025-08-22 09:42 GMT]
| | | | | Post removed: This post was hidden by a moderator or staff member for the following reason: Removed as per Paulo's request |
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[Editada em 2025-08-22 09:48 GMT]
| | | | Natalie
Poland
Local time: 14:53
Member (2002)
English to Russian
+ ...
Moderator of this forum SITE LOCALIZER | If this is a PDF | Aug 22, 2025 |
then it must be an image PDF, and Trados is simply unable to convert it properly.
Such PDFs are best converted either with full version of Acrobat or alternatively with special OCR software like Finereader, for example.
If you have no such software and your document isn't confidential, please drop me an email through my profile, I'll reply you and then you will be able to send me the file for conversion.
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Natalie wrote:
then it must be an image PDF, and Trados is simply unable to convert it properly.
Such PDFs are best converted either with full version of Acrobat or alternatively with special OCR software like Finereader, for example.
If you have no such software and your document isn't confidential, please drop me an email through my profile, I'll reply you and then you will be able to send me the file for conversion.
Thanks Natalie but it’s not that, the documents readable and all, it’s just that there’s some sort of graphic structure that limits the space in the target page where you can write. As I was mentioning, I tried converting it to word before uploading it to the project. I could have tried fixing the original document at this point, but the amount of time necessary in order to do that would have equaled the time I’m taking to fix it in post.
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Paulo Roberto wrote:
[Editada em 2025-08-22 09:48 GMT]
Sorry Paulo, didn’t mean to share anything private. I was in a meeting and I couldn’t edit the post right away
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smtranslatorguy wrote:
Paulo Roberto wrote:
[Editada em 2025-08-22 09:48 GMT]
Sorry Paulo, didn’t mean to share anything private. I was in a meeting and I couldn’t edit the post right away
It is not that serious
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