Poll: When do you usually invoice your clients? Thread poster: ProZ.com Staff
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Mary Worby 
United Kingdom
Local time: 03:51
German to English
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I invoice regular customers for all jobs completed in the month at the end of the month. New customers get an invoice with the delivery of the translation.
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That's my goal at least. When invoicing is done through an online portal, I find it easy--and wise--to get my invoice in ASAP. Other clients have more complicated procedures, and in those cases I sometimes tend to procrastinate. Once I delayed so long that the client was no longer in business, and that experience hit home. Since then, I've been quite prompt. I really don't see the point in waiting until the end of the month.
IIf I had a lot of short assignments, I might feel differ... See more That's my goal at least. When invoicing is done through an online portal, I find it easy--and wise--to get my invoice in ASAP. Other clients have more complicated procedures, and in those cases I sometimes tend to procrastinate. Once I delayed so long that the client was no longer in business, and that experience hit home. Since then, I've been quite prompt. I really don't see the point in waiting until the end of the month.
IIf I had a lot of short assignments, I might feel differently, but my jobs tend to be quite long. If I do take an occasional short one, it will get forgotten if I don't take care of it right away.
[Edited at 2013-03-08 09:05 GMT] ▲ Collapse
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New customers: the invoice is always delivered with the translation. Regular customers: invoices are generated on a monthly basis. Anyway, I always prepare the invoice immediately after completing the job...
[Edited at 2013-03-08 09:12 GMT]
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regular client (steady workflow): monthly
regular client (irregular workflow): it depends on deadlines (i.e. 2/3 jobs with similar deadline? invoice for all of them), otherwise job by job
new client: invoice is sent along with the translation
other: some clients (I have worked for in the past) contact me every now and then, and they receive an invoice when a good amount is reached, which means I can send an invoice for jobs carried out in a period between 2 months and 1 year
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| Other/it depends | Mar 8, 2013 |
The same for me. As for clients who I work with regularly I send an invoice at the end of the month as agreed with them (they could send me more than one a job throughout the month), while for new or occasional clients I send it as soon as I finish the job.
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DianeGM
Local time: 05:51
Member (2006)
Dutch to English
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Most often monthly, unless the client requires otherwise.
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Michael Harris
Germany
Local time: 04:51
Member (2006)
German to English
Usually once a week, otherwise when I have time. I enerally try to do it as soon as I can as many customers tend to stretch their payments by a week or two.
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| about 2 days after delivery | Mar 8, 2013 |
..just to be sure there are no final issues to take care of.
A couple of my clients insist on end of month invoices, then I comply to that.
[Edited at 2013-03-08 10:53 GMT]
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Thayenga
Germany
Local time: 04:51
Member (2009)
English to German
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There are a some clients that I invoice once a month, and there's some I invoice after a couple of days upon completion and confirmation of receipt.
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If it's a new client, right away. If it's a client for whom I don't do a large volume of work, right away. For clients who provide regular work, or several projects per month, then it's monthly.
One of my clients asks that invoices be provided upon completion and I will sometimes do several projects per month, mostly smaller editing. SO I'll get several small payments sent at once.
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neilmac
Spain
Local time: 04:51
Spanish to English
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In my case it depends; I bill some clients as soon as the job is finished, especially if it's a one-off. With others, if I'm getting regular work from them, I may bill them on a monthly, quarterly or even six-monthly basis. On other occasions, I may wait until the amount owing is decent enough to make it worth my while preparing the invoice. It all depends - flexibility is the key.
(This poll rings a bell...)
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Rebecca Garber
Local time: 22:51
Member (2005)
German to English
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| Another poll we've had recently | Mar 8, 2013 |
And the answer is still unchanged.
Some clients want to be invoiced for every job, some want to be invoiced once a month.
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| Every 30th of the month. | Mar 22, 2013 |
Since I only work for a select group of regular clients who send me multiple assignments each month, invoicing is quite easy for me.
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